Board Meeting Minutes. 2024. (3) A board needs to take minutes of a meeting if there are any motions made or votes taken at the meeting.Chair Evie Hantzopoulos: Welcome to our May Community Board 1 Queens meeting. I'm going to call this meeting to order. Sub-section (1) of section 100 empowers the board of directors to call extraordinary general meeting as and when it is deemed necessary. Find out how to call an extraordinary general meeting, prepare an agenda and voting papers. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. Board meeting minutes are crucial official records. Learn how to succeed at writing them effectively with our guide and free templates! I had the great pleasure to join our graduates at eight inperson ceremonies, our first since 2019.