A single person can be the president, secretary, sole director, and sole shareholder. In fact, the Texas Supreme Court has ruled that a school board of trustees may not convene its meeting until a quorum is physically present in the same room. 57.Yes. Certificates of formation can be filed online through SOSDirect 24 hours a day, 7 days a week. It's not mandatory,but for a smoother Board Meeting presence of Comapny Secretary is recommended. Regular meetings of the board of directors may be held with or without notice as prescribed in the nonprofit corporation's Bylaws. If the founders have not purchased an official corporate seal, delete the foregoing. A: If your corporation has not kept adequate Minutes of Shareholder and Board Meetings this could put your Corporation at risk. In fact, the Texas Supreme Court ruled that a school board of trustees could not convene its meeting until a quorum was physically present in the same room.56. All of these matters need to be recorded in written minutes or resolutions. Very frequently in closely held corporations, there is no actual meeting.