General Discussion of the Condition of the Company. 2. Election of Directors. 3.New corporations must file the BOIR within 30 days of incorporation. (b) An annual meeting of shareholders shall be held for the election of directors on a date and at a time stated in or fixed in accordance with the bylaws. Written notice of the annual meeting must be given at least 30 but no more than 60 days before the scheduled meeting. An annual meeting of shareholders shall be held for the election of directors on a date and at a time stated in or fixed in accordance with the bylaws. Line 9 Enter the name and complete business or residential address of each incumbent Shareholder. While the minimum requirement is one meeting per year, some Scorporations may find it beneficial to hold additional meetings. Corporations are required to hold certain formal meetings each year. California corporate law requires an annual meeting of the shareholders, but there is no requirement for an annual directors meeting.