This is known as a share buyback or a company purchase of own shares. This is a template for board resolutions for the repurchase of corporate stock.Written resolutions of a private company to approve the terms of an off-market share buyback agreement and the payment out of capital. Share buyback agreement. The special resolution approving a payment out of capital must be filed with Companies House within 15 days of the resolution being passed. What voting requirements apply to a resolution of members authorising an off-market share buyback where the resolution is proposed as a written resolution? 5) Complete a form SH03 and, if the repurchased shares are being cancelled, a form SH06 and file it with Companies House. Certified true copies of Shareholders' and Board Resolution approving the buyback of shares. Resolution on the acquisition of treasury shares. Indemnity for lost share certificate : Buyback.