A copy of the rental agreement will be given to the traveler. This copy should be submitted to the Accounts Payable Office with the travelers travel voucher.Use this sign-off form for employees who will be driving company vehicles. The successful vendor shall complete an Initial Employee Report, Form AA302 and submit it to the. Without written protocols, contractors remain liable for how employees use vehicles. These tips from a lawyer can protect you. This Employment Agreement ("Agreement") dated as of January 15, 2021 ("Effective. An employee or City official with authorization to operate a City of East Orange vehicle;. The employee assumes full responsibility for any traffic violations and fines arising out of the use of the vehicle. 7. Whenever possible, these costs shall be set out with specificity in the written retainer agreement.