Step 1- Complete and submit a notary application. 1. Properly read, complete, and sign.Form 2301 - Application for Appointment as. Many employers have policies determining when their employees may perform notarizations in the workplace. Get the facts you need to know. The first step is to print a notary application and submit it to your local Probate Judge for review. Click here to locate your Probate Judge's address. Please review your application before submitting to ensure all information and documentation is complete and correct. ERS will email or mail you the Retirement Account Withdrawal Disclaimer form. These are called surcharges.