"Explore the detailed process of requesting time off for vacation, handling emergencies, and managing accrued time-off balances with this guide. The employee must sign and date the Travel Advance Authorization Form.The employee's name must also be printed or typed on the form. 77. Before filling out the form, please carefully read over the guidelines for what qualifies for a travel advance. The form provides an objective record of the dates the employee is requesting off, and when they made the request. When creating your form, use simple and concise language. This will help workers fill out the form more quickly and prevent any confusion. Georgia Department of Human Services Out-of-State Travel Request Form 5354(employee). Employee. Requests for PLANNED absences must be submitted 30 days prior to the date that you will be absent. Any available accrued PDO will be applied toward time off.