I've had time to review it and sincerely regret to inform you that it was not accepted at this time. Dear , Thank you for submitting an application for the property listed above.Comprehensive guide on how to send a rental application denial letter. I thank you for taking the time to work with me, but I've decided to decline your offer. " Short, simple and direct. "Unfortunately, I'm going to have to deny your request. In this post, we go through how to deny an applicant based on suspect information on their tenant screening report. No, denial of a housing application cannot be based on an applicant's criminal history prior to completing the two-step process and individualized assessment. If you have roommates or your spouse will be living with you, fill in their information in the subsequent "Applicant Details" section(s). 2 Discretionary Denial of a Family Request to Move.