Your letter should have a professional and informative tone, covering exactly why you're denying their rental application. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants.The following pages describe what the law requires of both landlords and tenants in a typical rental agreement. We outline the top 15 reasons to deny a person's rental application. Get expert insights on approving and rejecting renters. "Sorry, but we will only consider complete applications which must include all occupants and payment of the non-refundable application fee.". First, clearly state the reason for the appeal of the property's decision and restate their reason for denying your rental application. This fact sheet talks about tenant screenings, how to see your report, and how to fix mistakes. What is a tenant screening agency? If information given to us on the application cannot be checked out and verified, this is a valid basis for rejection.