This information should include the applicant's name, address, city, state, and ZIP code. Download a customizable rental application rejection letter template for landlords or property managers to professionally notify applicants.Under federal law, a landlord who denies your tenant application because of information in a tenant screening report is required to inform you of that fact. Your polite rental application denial letter should clearly state the applicant's name as given on their original submission. I have received over a dozen applications for my rental property. Most of them are unqualified. When filling out a rental application, be sure to provide accurate information and fill out the form to the best of your ability. Download our free rental application denial letter for your rental business. A rental application denial letter, also known as an adverse action letter, is a formal document that a landlord or property manager sends to applicants.