Preparing and submitting a proposal. SPA personnel are available to guide, review and advise you throughout the proposal development and submission process.Proposal preparation can be a very detailed, time-intensive process that can be overwhelming for any potential PI or administrator. This free project proposal template for Word will provide you with everything you need to write an excellent project proposal. To begin attaching your documents, click on the arrow for the drop down menu in the Title line. Project proposals are documents that define your project, including things such as start and end dates, objectives and goals. Proposal boilerplate and templates. A copy of the Request for Proposal format is available at the Wayne County Administrator Offices, 341. The following documents are the minimum required to complete final payment.