1. Make sure the subject line is clear and makes sense. A form for the employee to sign acknowledging receipt of the policies.Following are samples of these provisions. How do you fill out an acknowledgment letter? Begin with a professional letterhead or logo. Just like any other letters, an acknowledgment letter must have: your name, date, and address and you must place it on the top right corner of the letter. Check out our letter of acknowledgement template selection for the very best in unique or custom, handmade pieces from our templates shops. Here is a sample policy acknowledgment receipt that you can use when employees need to acknowledge their receipt and understanding of a policy.