Dear [Customer's Name], We hope this letter finds you in good health and high spirits. We are writing to you today regarding your past due balance for the services provided by [Company Name]. It has come to our attention that your account is now [number of days] days overdue, and we kindly request your immediate attention to resolve this matter. As you are aware, the District of Columbia has strict guidelines regarding outstanding balances, and it is essential for us to maintain a healthy working relationship with our valued customers like you. We understand that unforeseen circumstances may have contributed to this delay in payment, and we are here to assist you. In order to rectify this situation, we urge you to take prompt action. Below, you will find the details of your past due balance: Invoice No: [Invoice Number] Invoice Date: [Invoice Date] Outstanding Balance: [Amount] Payment Due Date: [Due Date] To settle your account, we offer several convenient payment options for your convenience. You can choose any of the following methods: 1. Online Payment: Please visit our website at [Website URL] and log in to your account to make a secure online payment using your preferred payment method. 2. By Mail: You can send us a check or money order payable to [Company Name] to the following address: [Company Address]. Please ensure to write your invoice number on the payment for easy identification. 3. In-Person: Feel free to visit our office during business hours and speak to our friendly staff who will gladly assist you in making payment and provide any necessary guidance. Please note that if full payment is not received within [number of days] days of receiving this letter, we will be left with no alternative but to take appropriate actions to recover the outstanding amount. These actions may include, but are not limited to, engaging a collection agency or pursuing legal measures, which may result in additional costs for you. We believe that mutual understanding and cooperation can help us find a suitable solution for both parties. Should you require any clarification or wish to discuss the matter further, please do not hesitate to contact our dedicated customer service team at [Customer Service Phone Number] or via email at [Customer Service Email Address]. We sincerely hope to resolve this matter amicably, avoiding any unnecessary inconvenience or strain on our relationship. We value your business and your prompt attention to this issue is greatly appreciated. Thank you for your immediate action, and we look forward to hearing from you soon. Warm regards, [Your Name] [Your Title] [Company Name] [Contact Information] Additional District of Columbia Sample Letter for Past Due Balance types: 1. Second Notice Sample Letter for Past Due Balance in District of Columbia: This letter serves as a follow-up to our previous correspondence regarding your outstanding balance. Time is of the essence, and we urge you to address this matter urgently before further action is taken. 2. Final Notice Sample Letter for Past Due Balance in District of Columbia: This letter marks the final notice before we proceed with more severe actions to recover the overdue balance. We highly recommend settling the outstanding amount to avoid any potential negative consequences. Note: The sample letters provided above are for illustrative purposes only. Please consult with a legal professional to ensure compliance with applicable laws and regulations in the District of Columbia.
District of Columbia Sample Letter for Past Due Balance
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