Delaware DOL Chart of HIPAA Notice Requirements
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FAQ
HIPAA does not prohibit the electronic transmission of PHI. Electronic communications, including email, are permitted, although HIPAA-covered entities must apply reasonable safeguards when transmitting ePHI to ensure the confidentiality and integrity of data.
Close your office door when talking to patients. Do not take files or documents PHI out of the office or clinic. Shred PHI when documents or files are no longer needed. When PHI is stored on a computer or storage device, use passwords, anti-virus software, data backups, and encryption.
If a fax is sent to the wrong person, the medical records will be exposed to unauthorized individuals. So, email is not only a much more modern way to send records, but also a more secure way if used properly.
Mac McMillan, CEO of health IT security firm CynergisTek, discusses 10 best practices for securing health data.Develop a culture of security.Implement a risk management program.Manage relationships with vendors and business associates.Create an incident response process.Audit and monitor the environment.More items...?
Send PHI as a password protected/encrypted attachment when possible. In the subject heading, do not use patient names, identifiers or other specifics; consider the use of a confidentiality banner such as This is a confidential medical communication.
The HIPAA Privacy Rule for the first time creates national standards to protect individuals' medical records and other personal health information. It gives patients more control over their health information. It sets boundaries on the use and release of health records.
Do not send emails containing PHI outside of your network. Instead, use secure services like patient portals. However, if you need to send emails, avoid using free Internet-based email services and make sure to encrypt all PHI in both rest and transit. HIPAA compliance can be a complicated and time- consuming project.
If requested by an individual, a covered entity must transmit an individual's PHI directly to another person or entity designated by the individual. The individual's request must be in writing, signed by the individual, and clearly identify the designated person or entity and where to send the PHI.
PHI is health information in any form, including physical records, electronic records, or spoken information. Therefore, PHI includes health records, health histories, lab test results, and medical bills. Essentially, all health information is considered PHI when it includes individual identifiers.
For example, doctors in Delaware must keep your medical record at least 7 years after the last entry date on your medical record. Hospitals that accept Medicare payments generally must keep medical records at least 5 years.