When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Iowa Resignation Letter from Accounting Firm to Client: Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records Dear [Client's Name], I hope this letter finds you well. It is with regret that I must inform you of my decision to resign as your accounting firm effective [date]. Over the years, we have had the privilege of assisting you with your accounting needs, and that is something we take great pride in. However, recent developments have made it necessary for us to part ways. As outlined in our previous communications, there are certain matters that need immediate attention before concluding our professional relationship. I would like to bring those to your attention again to ensure a smooth transition. Firstly, it has come to our attention that there is an outstanding amount owed to our firm amounting to [specific amount]. This amount represents the payment for services rendered within the agreed-upon terms and timeline. We kindly request that you settle this outstanding balance promptly, allowing us to conclude our financial affairs on an amicable note. Furthermore, as part of our professional responsibility, we have been maintaining work in progress specific to your accounts. We assure you that we will complete any ongoing projects until [date of resignation], unless otherwise agreed upon. However, any additional work beyond this date will not be undertaken by our firm. We will provide a summary of the work in progress which we believe should be completed outside our engagement. Finally, we understand the importance of client records and the need for their safekeeping. We would like to assure you that all relevant documents, including financial statements, tax records, receipts, and other records, will be returned to you promptly upon settlement of the outstanding amount. We ask that you provide a convenient time and location for us to hand over these records to your designated representative. While this decision was not easy to make, we believe it is in the best interest of both parties involved. We would be happy to facilitate a smooth transition by cooperating with any new accounting firm you choose to employ. Our aim is to ensure that your financial affairs continue seamlessly, without any disruptions or gaps. Please do not hesitate to reach out to us with any queries or concerns regarding these matters. We appreciate your cooperation in resolving them promptly so that we can conclude our professional relationship on a positive note. Thank you for allowing us the opportunity to serve you. We wish you the very best in your future endeavors. Sincerely, [Your Name] [Your Position] [Accounting Firm Name] Additional Types of Iowa Resignation Letters from Accounting Firm to Client: 1. Iowa Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm: This letter focuses solely on the outstanding amount owed by the client to the accounting firm, emphasizing the need for payment and providing details on how to settle the balance. 2. Iowa Resignation Letter from Accounting Firm to Client with Reference to Work in Progress: This letter highlights the ongoing projects or work in progress specific to the client's accounts and outlines how the firm will handle the completion of such work until the effective resignation date. 3. Iowa Resignation Letter from Accounting Firm to Client with Reference to Return of Client's Records: This type of letter emphasizes the prompt and secure return of all client records, including financial statements, tax records, receipts, and relevant documents, while providing instructions on how the handover process will take place.
