Subject: Apology and Assurance for Recent Incident Involving Our Employee Dear [Customer's Name], We sincerely apologize for the unfortunate incident that occurred during your recent interaction with our employee at [Company Name]. Maintaining a strong relationship with our valued customers is of utmost importance to us, and we deeply regret any inconvenience or discomfort this incident may have caused you. At [Company Name], we hold ourselves accountable for providing exceptional customer service experiences. We understand that the behavior exhibited by our employee was completely unacceptable and does not align with our company values. Please be assured that we have taken immediate action to address this matter internally and rectify any concerns raised. We understand that this incident may have eroded your trust in our company, and we earnestly request an opportunity to make things right. Rest assured, we have taken significant steps to properly train and reeducate our employees regarding the appropriate conduct required while representing our organization. In order to express our genuine regret and to compensate for any inconvenience caused, we would like to offer [specific compensation or resolution]. We hope that this gesture will help restore your confidence in our commitment to exceptional customer service. In addition to our internal actions, we will ensure that our employee involved in this incident receives appropriate disciplinary measures and mandatory training to prevent any similar occurrences in the future. We believe that this incident provides us with an opportunity to improve our customer service protocols, and we are committed to implementing necessary measures to avoid such situations from arising again. Once again, we offer our deepest apologies and assure you that your feedback is crucial in helping us foster a positive and respectful work environment. We genuinely value your business and hope you will consider giving us another chance to serve you better in the future. If you have any further questions or concerns, please do not hesitate to contact our customer service department at [contact information]. We are committed to swift resolution and addressing any issues you may have. Thank you for your understanding and giving us the opportunity to rectify this situation. We look forward to restoring your trust in [Company Name]. Yours sincerely, [Your Name] [Designation] [Company Name] [Contact Information]
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.