When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Dear [Client's Name], Subject: Resignation Letter from [Accounting Firm's Name] I hope this letter finds you in good health and high spirits. I am writing to inform you of my resignation from [Accounting Firm's Name] effective [effective date of resignation]. As per our professional ethics, I am providing you with a detailed description of the outstanding amount owed to our firm, the work in progress, and the procedure for the return of your important financial records. First and foremost, I want to express my gratitude for the privilege it has been to serve as your accountant during our professional relationship. I have thoroughly enjoyed working with you and your organization, and I appreciate the trust you've placed in our firm. It is with a heavy heart that I have made the decision to move on, but I assure you that I have taken every measure to ensure a smooth transition for both parties involved. Outstanding Amount Owed to [Accounting Firm's Name]: After conducting a meticulous review of our records, I have identified an outstanding balance of [amount owed] that remains unpaid by your organization. This amount corresponds to the services rendered to you during the period from [start date] to [end date]. I kindly request that you settle this outstanding balance at your earliest convenience. Attached to this letter, you will find an invoice outlining the specific services provided and the corresponding costs incurred. Work in Progress: While my resignation is effective [effective date], please be assured that I have taken into consideration any ongoing projects or tasks that are currently in progress. I have designated [colleague's name or contact person] as the primary point of contact for any ongoing work. [Colleague's name] has been fully briefed on all aspects of the projects and will ensure their seamless continuation. Please feel free to consult with them regarding the status and progress of any ongoing engagements or financial matters. Return of Client's Records: It is of utmost importance that your financial records are safeguarded and managed appropriately. In accordance with professional standards, I have meticulously organized and labeled all relevant documents, files, and records pertaining to your organization. I have also reviewed our firm's policies and procedures to ensure a smooth transfer of these materials to your possession. To facilitate the return of your records, I kindly request you to designate a representative who will coordinate with our firm. This representative will be responsible for collecting the records at [Accounting Firm's Address] on or before [specific deadline]. We kindly request a confirmation of the designated representative's details, along with their contact information, to ensure a seamless handover process. Different types of Kentucky Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records might include variations based on the specific circumstances or nature of the client's financial affairs. However, the core content regarding the outstanding amount owed, work in progress, and return of client's records would remain consistent. We appreciate your cooperation and understanding during this transitional period. If you have any questions or require further clarification, please do not hesitate to contact me at [your contact information]. It has been a pleasure working with you, and I wish you continued success in your business endeavors. Thank you for your attention to this matter. Sincerely, [Your Name] [Your Title] [Accounting Firm's Name]Dear [Client's Name], Subject: Resignation Letter from [Accounting Firm's Name] I hope this letter finds you in good health and high spirits. I am writing to inform you of my resignation from [Accounting Firm's Name] effective [effective date of resignation]. As per our professional ethics, I am providing you with a detailed description of the outstanding amount owed to our firm, the work in progress, and the procedure for the return of your important financial records. First and foremost, I want to express my gratitude for the privilege it has been to serve as your accountant during our professional relationship. I have thoroughly enjoyed working with you and your organization, and I appreciate the trust you've placed in our firm. It is with a heavy heart that I have made the decision to move on, but I assure you that I have taken every measure to ensure a smooth transition for both parties involved. Outstanding Amount Owed to [Accounting Firm's Name]: After conducting a meticulous review of our records, I have identified an outstanding balance of [amount owed] that remains unpaid by your organization. This amount corresponds to the services rendered to you during the period from [start date] to [end date]. I kindly request that you settle this outstanding balance at your earliest convenience. Attached to this letter, you will find an invoice outlining the specific services provided and the corresponding costs incurred. Work in Progress: While my resignation is effective [effective date], please be assured that I have taken into consideration any ongoing projects or tasks that are currently in progress. I have designated [colleague's name or contact person] as the primary point of contact for any ongoing work. [Colleague's name] has been fully briefed on all aspects of the projects and will ensure their seamless continuation. Please feel free to consult with them regarding the status and progress of any ongoing engagements or financial matters. Return of Client's Records: It is of utmost importance that your financial records are safeguarded and managed appropriately. In accordance with professional standards, I have meticulously organized and labeled all relevant documents, files, and records pertaining to your organization. I have also reviewed our firm's policies and procedures to ensure a smooth transfer of these materials to your possession. To facilitate the return of your records, I kindly request you to designate a representative who will coordinate with our firm. This representative will be responsible for collecting the records at [Accounting Firm's Address] on or before [specific deadline]. We kindly request a confirmation of the designated representative's details, along with their contact information, to ensure a seamless handover process. Different types of Kentucky Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records might include variations based on the specific circumstances or nature of the client's financial affairs. However, the core content regarding the outstanding amount owed, work in progress, and return of client's records would remain consistent. We appreciate your cooperation and understanding during this transitional period. If you have any questions or require further clarification, please do not hesitate to contact me at [your contact information]. It has been a pleasure working with you, and I wish you continued success in your business endeavors. Thank you for your attention to this matter. Sincerely, [Your Name] [Your Title] [Accounting Firm's Name]
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
