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How to Create a Transmittal Template The Recipients Information (Company, Name, Contact Info) The Sender's Information (Company Branding, Name, Title, Contact Info, Address) Transmittal Information (Transmittal Number, Date, Purpose) Document List and Information (Filename/Description, Rev #, Rev Status)
A transmittal letter is a brief explanation of the main content explaining to the recipient on why the content happened the way it is while an authorization letter is an handover of authority explaining to the recipient his new duties and powers .
Transmittal letters (sometimes referred to as cover letters) are sent as an accompaniment to enclosed material. Transmittal letters should be brief and clearly written. If you are sending the transmittal letter with a report, the transmittal letter should be the first element of the front matter.
Be concise. The purpose of a transmittal letter is to simply provide important information about the accompanying document. Keep your letter to less than a page with sentences briefly outlining only the specific details the recipient needs to know before opening your document. Be friendly.
In general, a letter of transmittal is a brief, one-page business letter that identifies the research project; it usually sits on top of the entire report, before the table of contents. Letters of transmittals are short and to the point.
Lawyers use transmittal letters to send documents to clients, for example, copies of leases or drafts of wills. They also send documents to opposing counsel, like responses to discovery requests or drafts of contracts.
A transmittal or cover letter accompanies a larger item, usually a document. The transmittal letter provides the recipient with a specific context in which to place the larger document and simultaneously gives the sender a permanent record of having sent the material. Transmittal letters are usually brief.