Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Title: Oregon Checklist for Drafting a Lease or Agreement for the Use of Exhibit Space at Trade Shows or Exhibitions Introduction: Drafting a comprehensive lease or agreement for the use of exhibit space at trade shows or exhibitions in Oregon requires careful attention to detail. This detailed checklist will guide you through the process, ensuring that all necessary provisions are addressed to protect both parties involved. Below, we will outline various types of checklists for drafting a lease or agreement specifically tailored to trade shows or exhibitions in Oregon. Oregon Checklist for Drafting a Lease or Agreement: 1. Parties Involved: — Clearly identify the names and addresses of both the lessor (exhibition space owner) and the lessee (exhibitor). — Include contact information for responsible representatives of both parties. 2. Agreement Details: — Define the purpose and nature of the agreement, specifying that it is a lease or rental agreement for the use of exhibit space at a trade show or exhibition. — Include the specific duration of the lease, noting setup and dismantling periods. 3. Exhibit Space Description: — Provide a detailed description of the allocated exhibit space, including measurements, location within the venue, and any additional amenities or restrictions. 4. Rental Payment: — Outline the payment terms, including the rental amount, payment schedule, and accepted payment methods. — Indicate if there are any penalties for late payments or bounced checks. 5. Security Deposit and Insurance: — Specify the required security deposit amount, terms of refund, and any permitted deductions. — Both parties should agree on the insurance coverage requirements (e.g., liability, property damage) and provide proof of insurance. 6. Terms and Conditions: — Include general provisions such as cancellation policy, force majeure clause, and any penalties for breach of contract. — Specify restrictions on noise levels, signage, promotions, and any additional guidelines for using the exhibit space. 7. Maintenance and Cleaning: — Define the responsibilities for maintenance, cleaning, and waste removal from both the lessor and lessee. — Outline any requirements for repair or restoration of the exhibit space after use. 8. Indemnification and Liability: — Clearly state the parties' responsibilities for damages, injuries, and losses incurred during the lease period. — Include language indemnifying both parties from third-party claims related to the exhibition space. 9. Termination: — Determine the conditions under which either party can terminate the agreement and include applicable notice periods. — Describe the respective party's rights and obligations upon termination. 10. Governing Law and Jurisdiction: — Identify Oregon state laws that will govern the agreement and specify the jurisdiction for resolving any disputes. Types of Oregon Checklists for Drafting a Lease or Agreement: 1. Short-term Exhibition Space Lease Checklist 2. Long-term Exhibition Space Lease Checklist 3. Outdoor Trade Show Exhibit Space Lease Checklist 4. Indoor Trade Show Exhibit Space Lease Checklist 5. Art Exhibition Space Lease Checklist 6. Craft Fair Exhibition Space Lease Checklist Conclusion: Drafting a well-structured lease or agreement for the use of exhibit space at trade shows or exhibitions in Oregon requires careful consideration of all relevant aspects. By utilizing a comprehensive checklist specific to the type of event, you can ensure that all necessary provisions are included, protecting both parties and avoiding potential disputes.
