The following are some important considerations for an entertainment booking agreement:
" Date, time, compensation, and signature by both parties.
" Definition of performance. Both parties should know what is expected for a performance. Provide a clear yet concise description of the nature of the performance, including minimum length, set breaks, and anything else unique to the performance.
" Location, date and time.
" Compensation. It should be clear whether a fixed amount (guarantee), a percent of door or revenue, or both. Include when payment will be made, to whom, how, and any deposits. Be very clear here as to payment method and who specifically receives it. For example, if the deposit goes to the agent, and the remainder to the performer, this should be in the contract. If payment is based on percent of door, both parties should have the right to a presence in the box office and access to box office records or gross receipts.
" Recording, reproduction, transmission, photography. This is usually the artist's right to grant specific permission. However, it is common for the venue owner to have the right to use the performer's name and likeness in advertisements and promotion, so it is good to make sure that the venue owner has the appropriate promotional materials.
" Right to sell merchandise on premises. For smaller venues and engagements, this is usually the performer's right because it may a large part of the performer's compensation.
" Meals, transportation, lodging.
" Sound and production. It should be clarified who provides sound and how.
" Permits, licenses, and taxes. It is customary for these to be covered by the venue owner.
" Acts of God (Force Majeure). These events, such as weather or illness are intended to protect both parties.
" Cancellation. There are a number of ways this is handled. Usually if there is enough notice, neither party is penalized.
" Royalties and licensing. Performers need to either have permission or the necessary licenses when performing copyrighted material.
" Specific requirements/restrictions for performer. Eating, attire, language are examples.
" Agent terms. The agent may have a separate contract with the performer. The contract may between the performer and the venue owner, in which case, the agent's compensation should be clarified in the contract, along with any obligations of the agent.
" Insurance & Security. Personal liability insurance and property insurance are usually the responsibility of the venue owner. Although not often in the contract, the performer should insure his/her own equipment.
Puerto Rico Entertainment Booking Agreement refers to a legally binding contract established between an entertainment entity or performer and a client looking to book entertainment services in Puerto Rico. This agreement outlines the terms and conditions, expectations, and responsibilities of both parties involved in the entertainment booking process. Within Puerto Rico, there are several types of Entertainment Booking Agreements that serve different purposes: 1. Live Performance Agreement: This type of agreement is used when booking bands, musicians, solo artists, or any live performers for concerts, festivals, weddings, corporate events, or other special occasions. It specifies the performance date, venue, duration, set list, fee structure, technical requirements, and any additional services required by the client. 2. DJ Booking Agreement: For those seeking to hire a disc jockey or DJ for events like parties, clubs, and weddings, a DJ Booking Agreement is executed. It typically covers the event details, timeframe, payment terms, sound equipment requirements, and any other special requests made by the client. 3. Talent Agency Agreement: In this agreement, a talent agency serves as a mediator between the client and the performer. The agency handles the negotiation, booking, and management of talent, ensuring compliance with payment arrangements, contract terms, and performance obligations. This type of agreement often includes details regarding exclusivity, agency fees, and promotional responsibilities. 4. Performance Venue Agreement: Occasionally, a venue may require a Puerto Rico Entertainment Booking Agreement to secure performances by artists or acts. The agreement typically stipulates the venue's responsibilities, technical setups, performance fees, ticketing, marketing collaborations, and any revenue sharing arrangements. 5. Production Agreement: A production agreement is commonly used for booking large-scale entertainment events, such as concerts, theater productions, or festivals. It covers various aspects, including event production, equipment rentals, technical setups, staff requirements, artist agreements, budget allocation, marketing strategies, and revenue sharing. Regardless of the specific type, Puerto Rico Entertainment Booking Agreements generally contain essential elements, including the parties involved, effective dates, payment terms, cancellation policies, force majeure clauses, liability provisions, and dispute resolution mechanisms. It is crucial for both the entertainment provider and the client to thoroughly review and understand the terms and conditions outlined in the Puerto Rico Entertainment Booking Agreement before signing to ensure a successful and mutually beneficial collaboration.
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
