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Usually order letter is a brief letter and is specific about what to write. You have to be sure what order you are placing; mention the details of the orders properly and clearly, if the quantity of the product should be written in both number and words .

An order letter needs to pen down the terms and conditions of the purchase. These benefit both the involved parties. It generally contains details such as product specifications, their quantities, a price that the parties have agreed upon, the date of delivery, what to do in case there occurs a late delivery, etc.

Subject. Your order letter should start with a subject line. Salutation. Use the appropriate greeting for the seller. Company introduction. Order details. How to pay. Shipping. Important instructions. Future business relationship.

For example: Maria's company needs to purchase new materials from a supplier to create their products. The company then creates a purchase order to present to the supplier from which they wish to order materials.When Maria's company receives the goods and the invoice, they compare them to the purchase order.

Write this letter as soon as you decide to purchase the products. Refer to former communication of the order. Mention details about the order example important specifications. Describe the mode of payment. Mention about the advance payment.

Sample Letter sending Order

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