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If the derogatory mark is in error, you can file a dispute with the credit bureaus to get negative information removed from your credit reports.They stay on your credit report for about two years but stop affecting your score sooner than that.) The good news is you can start working to restore your credit right away.
Take responsibility for your actions. Be clear about what you did or didn't do that caused the mistake. Avoid focusing on anyone else's role in the mistake. Provide a little backstory. Outline a plan. Clearly apologize.
It can be beneficial to pay off derogatory credit items that remain on your credit report. Your credit score may not go up right away after paying off a negative item; however, most lenders won't approve a mortgage application if you have unpaid derogatory items on your credit report.
Say you're sorry. Not, I'm sorry, but . . . Just plain ol' I'm sorry. Own the mistake. It's important to show the wronged person that you're willing to take responsibility for your actions. Describe what happened. Have a plan. Admit you were wrong. Ask for forgiveness.
An acknowledgement of what happened. This demonstrates honesty and understanding of the necessity to repay the debt. A reason why it happened. Don't leave this to the underwriter's assumption. A statement of what is different now. Finally, if supporting documentation is available, include it.
Facts. Include all the details with correct dates and dollar amounts. Resolution. Explain how and when the situation was resolved. Acknowledge. It's important that the letter outline why the problem won't arise again. Recognize if and how you could have avoided this mistake.
The key to writing a great letter of explanation is to keep it short, simple and informative. Be clear and write with as much detail as you can since someone else will need to understand your situation. Avoid including irrelevant information or answers to questions the underwriter didn't ask.
Allow yourself to feel bad. Assess what happened. Fix your mistake (if possible) and apologize. Have a private meeting with your boss. Offer a solution. Change how you work. Be kind to yourself.
Apologize as soon as possible. By issuing an apology quickly, you are acknowledging that you made a mistake and truly regret it. Give no excuses. Take responsibility. Explain how you will fix the mistake. Keep your word. Consider the method.