[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Designation] [Company/Organization Name] [Address] [City, State, ZIP Code] Subject: Explanation for Tardiness Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. I am writing to provide a detailed explanation for my recent tardiness to work/class/meeting at [Company/Organization Name]. I understand the importance of punctuality and deeply regret any inconvenience caused due to my delayed arrival. Furthermore, I would like to explain the circumstances that led to my tardiness. [At this point, you can personalize and provide relevant reasons using the keywords below or based on the situation.] 1) Traffic Congestion: On [Date/Day], there was an unexpected heavy traffic jam on my usual route to work/class/meeting, which resulted in significant delays for all commuters. Despite allowing extra time for my commute, I was unable to reach the destination on time. 2) Public Transportation Delay: On [Date/Day], I encountered disruptions and delays in public transportation services due to [reason], causing unforeseen delays in my arrival. Despite my best efforts, it was beyond my control to address the issue promptly. 3) Car Troubles: Unfortunately, my vehicle experienced an unexpected mechanical issue on [Date/Day], which required immediate attention. I had to arrange for alternative transportation to work/class/meeting, which resulted in my late arrival. 4) Personal Emergency: I faced an unavoidable personal emergency on [Date/Day], which required my immediate attention. I understand the importance of prioritizing work/course responsibilities, but it was necessary for me to address this matter urgently. I sincerely apologize for not notifying you in advance about my tardiness, as I understand the importance of timely communication. In the future, I will make sure to inform you promptly if I anticipate any delays or disruptions to avoid inconveniencing the team. I assure you that I highly value punctuality and strive to be on time at all times. I am taking proactive measures to prevent any recurrence of such tardiness. [If applicable, you can briefly mention steps you have taken or plan to take.] Once again, please accept my apologies for the inconvenience caused by my delayed arrival. I assure you of my commitment to being punctual and dependable moving forward. Thank you for your understanding and cooperation. If there is anything I can do to alleviate the impact of my tardiness or regain your trust, please do not hesitate to let me know. Yours sincerely, [Your Name]
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.