This form is used by a tenant to inform the landlord of a problem with the lease premises, specifically failure of the heating system. With this form, the tenant notifies the landlord that he/she/it has breached the statutory duty to maintain the property in tenantable condition and demands that immediate repairs be made.
Subject: Urgent Repair Notice — Broken, Unsafe, or Inadequate Heater in [Property Address] [Landlord's Full Name], [Landlord's Address], [City, State, ZIP] Dear [Landlord's Name], I hope this letter finds you well. I am writing to bring your prompt attention to an urgent matter regarding the heating system in the [property address]. As your tenant, I want to emphasize the gravity of the situation and kindly request your immediate attention to rectify the issue. The purpose of this notice is to formally inform you that the heater in the [property address] is broken, unsafe, and inadequately heating the premises. I have noticed and experienced the following issues with the heating system: 1. Insufficient Warmth: The heating system fails to generate enough heat to maintain a comfortable temperature within the premises. This has made it extremely challenging to endure the cold weather conditions, especially during the evening and early morning hours. 2. Safety Hazards: I have noticed multiple warning signs indicating potential safety hazards associated with the malfunctioning heating system. These include strange noises, unusual smells, and intermittent power fluctuations. Such hazards pose a risk to the property's occupants, and the situation requires immediate attention to prevent any accidents or further damage. 3. Increased Energy Consumption: With the faulty heater, I have observed a significant increase in energy consumption, resulting in higher utility bills. This surge in expenses is an unnecessary burden placed upon me, as the tenant, due to a system that is not functioning adequately. Given the severity of these issues, I kindly request that you take the necessary actions to promptly address and resolve the problem. I believe it is your responsibility as the landlord to ensure the habitability and safety of the rental property. In light of this, I kindly demand the following: 1. Immediate Repair: Please arrange for a qualified heating technician to inspect the faulty heating system without any delay. The technician should identify the root cause of the problem, repair the existing issues, and restore the heater to a safe and working condition. 2. Timely Communication: I expect transparency regarding your plan to address the issue. Kindly keep me informed of any actions taken, including the date and time of repair appointments or any necessary replacements. 3. Compensation for Extra Expenses: As a result of the malfunctioning heater, I have incurred additional expenses in the form of increased utility bills. I request reimbursement for the excess amount, along with a thorough explanation of measures taken to prevent this issue from reoccurring in the future. 4. Temporary Alternative Heating Arrangements: During the period of repair work, it is crucial that I have access to a safe and adequate heating source within the premises. If the repair is expected to extend beyond a reasonable timeframe, I request you arrange for a temporary heating solution or alternative accommodation until the repairs are completed. Please be advised that your prompt attention to this matter is essential to fulfill your obligations as a landlord and uphold the legally mandated habitability standards. Failure to address these concerns within [Specify a reasonable time frame, e.g., five business days] may result in pursuing a legal course of action to protect my rights as a tenant. I sincerely hope that we can promptly resolve this matter in a mutually amiable way, demonstrating our commitment to maintaining a healthy and comfortable living environment. Thank you for your immediate attention to this crucial issue. I look forward to your prompt action and a resolution at the earliest possible convenience. Yours sincerely, [Tenant's Full Name] [Tenant's Address] [City, State, ZIP] [Tenant's Contact Number] [Tenant's Email Address] Alternate versions of the letter could include variations concerning the urgency, specific safety concerns, previous communication on the matter, tenant's rights and legal references, and potential legal actions that may be taken if the repair is not addressed promptly.Subject: Urgent Repair Notice — Broken, Unsafe, or Inadequate Heater in [Property Address] [Landlord's Full Name], [Landlord's Address], [City, State, ZIP] Dear [Landlord's Name], I hope this letter finds you well. I am writing to bring your prompt attention to an urgent matter regarding the heating system in the [property address]. As your tenant, I want to emphasize the gravity of the situation and kindly request your immediate attention to rectify the issue. The purpose of this notice is to formally inform you that the heater in the [property address] is broken, unsafe, and inadequately heating the premises. I have noticed and experienced the following issues with the heating system: 1. Insufficient Warmth: The heating system fails to generate enough heat to maintain a comfortable temperature within the premises. This has made it extremely challenging to endure the cold weather conditions, especially during the evening and early morning hours. 2. Safety Hazards: I have noticed multiple warning signs indicating potential safety hazards associated with the malfunctioning heating system. These include strange noises, unusual smells, and intermittent power fluctuations. Such hazards pose a risk to the property's occupants, and the situation requires immediate attention to prevent any accidents or further damage. 3. Increased Energy Consumption: With the faulty heater, I have observed a significant increase in energy consumption, resulting in higher utility bills. This surge in expenses is an unnecessary burden placed upon me, as the tenant, due to a system that is not functioning adequately. Given the severity of these issues, I kindly request that you take the necessary actions to promptly address and resolve the problem. I believe it is your responsibility as the landlord to ensure the habitability and safety of the rental property. In light of this, I kindly demand the following: 1. Immediate Repair: Please arrange for a qualified heating technician to inspect the faulty heating system without any delay. The technician should identify the root cause of the problem, repair the existing issues, and restore the heater to a safe and working condition. 2. Timely Communication: I expect transparency regarding your plan to address the issue. Kindly keep me informed of any actions taken, including the date and time of repair appointments or any necessary replacements. 3. Compensation for Extra Expenses: As a result of the malfunctioning heater, I have incurred additional expenses in the form of increased utility bills. I request reimbursement for the excess amount, along with a thorough explanation of measures taken to prevent this issue from reoccurring in the future. 4. Temporary Alternative Heating Arrangements: During the period of repair work, it is crucial that I have access to a safe and adequate heating source within the premises. If the repair is expected to extend beyond a reasonable timeframe, I request you arrange for a temporary heating solution or alternative accommodation until the repairs are completed. Please be advised that your prompt attention to this matter is essential to fulfill your obligations as a landlord and uphold the legally mandated habitability standards. Failure to address these concerns within [Specify a reasonable time frame, e.g., five business days] may result in pursuing a legal course of action to protect my rights as a tenant. I sincerely hope that we can promptly resolve this matter in a mutually amiable way, demonstrating our commitment to maintaining a healthy and comfortable living environment. Thank you for your immediate attention to this crucial issue. I look forward to your prompt action and a resolution at the earliest possible convenience. Yours sincerely, [Tenant's Full Name] [Tenant's Address] [City, State, ZIP] [Tenant's Contact Number] [Tenant's Email Address] Alternate versions of the letter could include variations concerning the urgency, specific safety concerns, previous communication on the matter, tenant's rights and legal references, and potential legal actions that may be taken if the repair is not addressed promptly.
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
