This form is used by a tenant to inform the landlord of a problem with the lease premises, specifically failure of the heating system. With this form, the tenant notifies the landlord that he/she/it has breached the statutory duty to maintain the property in tenantable condition and demands that immediate repairs be made.
[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Landlord's Name] [Landlord's Address] [City, State, Zip Code] Subject: Notice of Broken, Unsafe, or Inadequate Heating System and Demand for Immediate Remedy Dear [Landlord's Name], I hope this letter finds you in good health and spirits. I am writing to inform you about a serious issue concerning the heating system in my rental unit at [Property Address]. It has come to my attention that the heater is broken, poses safety risks, and is functionally inadequate to provide sufficient heat during the cold weather. Description of the Heater Issues: 1. Broken Heating System: The heating system in my unit is non-operational as it fails to emit any warm air regardless of the thermostat setting. This issue has left me and my family with no reliable source of heat, making the living conditions unbearable. 2. Safety Concerns: In addition to its broken state, the heating system also poses potential safety hazards. I have noticed unusual sounds, strong odors, and intermittent sparks coming from the heater, indicating a serious malfunction or faulty wiring. This poses a substantial risk of fire or electric shock, putting both the property and its occupants at risk. 3. Inadequate Heating: Even when the heater was functional, it failed to adequately heat the unit, leaving the space uncomfortably cold. This not only infringes upon my right to a habitable living environment but also poses health risks, especially for vulnerable individuals such as children or elderly residents. Demand for Immediate Remedy: I hereby request your urgent attention to rectify these heating issues within the shortest possible time frame. As a tenant, I have the right to a safe, functional, and habitable dwelling. I have faithfully fulfilled all my rental obligations and expect you to fulfill your responsibilities as well. I kindly request the following actions to be taken promptly: 1. Comprehensive Inspection: Please arrange for a qualified heating system technician to conduct a thorough inspection of the faulty heater, identifying and documenting all issues related to its functionality and safety. 2. Immediate Repairs or Replacement: Based on the inspection results, I request that you take immediate action to either repair the heater or replace it completely, ensuring that it complies with all applicable safety codes and requirements. 3. Timely Communication: As a concerned tenant, I expect regular and transparent communication from your end, informing me of the steps being taken to resolve the heating issues. Prompt updates regarding repair schedules, replacement plans, or any alternative heating arrangements will be greatly appreciated. 4. Compensation for Inconvenience: Due to the prolonged period of malfunctioning and the resulting discomfort and inconvenience endured, I kindly request a fair adjustment in the rent amount for the duration during which the heating system has been non-functional or inadequate. Please consider this letter as formal notice of the described heating issues within my rental unit. I kindly request that you take immediate action to remedy the situation, ensuring a habitable living environment as required by state and local regulations. In the event of non-compliance with this notice, I will have no choice but to explore my legal rights and file an official complaint with the appropriate authorities. I sincerely hope it does not come to that, and we can work together to resolve this matter swiftly and amicably. I look forward to your prompt attention to this matter. Should you require any additional information or wish to discuss the situation further, please do not hesitate to contact me at your earliest convenience. Thank you in advance for your prompt action. Sincerely, [Your Name][Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date] [Landlord's Name] [Landlord's Address] [City, State, Zip Code] Subject: Notice of Broken, Unsafe, or Inadequate Heating System and Demand for Immediate Remedy Dear [Landlord's Name], I hope this letter finds you in good health and spirits. I am writing to inform you about a serious issue concerning the heating system in my rental unit at [Property Address]. It has come to my attention that the heater is broken, poses safety risks, and is functionally inadequate to provide sufficient heat during the cold weather. Description of the Heater Issues: 1. Broken Heating System: The heating system in my unit is non-operational as it fails to emit any warm air regardless of the thermostat setting. This issue has left me and my family with no reliable source of heat, making the living conditions unbearable. 2. Safety Concerns: In addition to its broken state, the heating system also poses potential safety hazards. I have noticed unusual sounds, strong odors, and intermittent sparks coming from the heater, indicating a serious malfunction or faulty wiring. This poses a substantial risk of fire or electric shock, putting both the property and its occupants at risk. 3. Inadequate Heating: Even when the heater was functional, it failed to adequately heat the unit, leaving the space uncomfortably cold. This not only infringes upon my right to a habitable living environment but also poses health risks, especially for vulnerable individuals such as children or elderly residents. Demand for Immediate Remedy: I hereby request your urgent attention to rectify these heating issues within the shortest possible time frame. As a tenant, I have the right to a safe, functional, and habitable dwelling. I have faithfully fulfilled all my rental obligations and expect you to fulfill your responsibilities as well. I kindly request the following actions to be taken promptly: 1. Comprehensive Inspection: Please arrange for a qualified heating system technician to conduct a thorough inspection of the faulty heater, identifying and documenting all issues related to its functionality and safety. 2. Immediate Repairs or Replacement: Based on the inspection results, I request that you take immediate action to either repair the heater or replace it completely, ensuring that it complies with all applicable safety codes and requirements. 3. Timely Communication: As a concerned tenant, I expect regular and transparent communication from your end, informing me of the steps being taken to resolve the heating issues. Prompt updates regarding repair schedules, replacement plans, or any alternative heating arrangements will be greatly appreciated. 4. Compensation for Inconvenience: Due to the prolonged period of malfunctioning and the resulting discomfort and inconvenience endured, I kindly request a fair adjustment in the rent amount for the duration during which the heating system has been non-functional or inadequate. Please consider this letter as formal notice of the described heating issues within my rental unit. I kindly request that you take immediate action to remedy the situation, ensuring a habitable living environment as required by state and local regulations. In the event of non-compliance with this notice, I will have no choice but to explore my legal rights and file an official complaint with the appropriate authorities. I sincerely hope it does not come to that, and we can work together to resolve this matter swiftly and amicably. I look forward to your prompt attention to this matter. Should you require any additional information or wish to discuss the situation further, please do not hesitate to contact me at your earliest convenience. Thank you in advance for your prompt action. Sincerely, [Your Name]
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
