Columbus Sample Corporate Records for an Ohio Professional Corporation, also known as a Professional Association, refer to the various documents and records that need to be maintained by a professional corporation based in Columbus, Ohio. These records are crucial for ensuring legal compliance, transparency, and keeping a record of the company's activities. Here are some key types of corporate records: 1. Articles of Incorporation: This is the foundational document that establishes the professional corporation as a legal entity. It includes details such as the corporation's name, purpose, registered office address, names of incorporates, etc. 2. Bylaws: Bylaws are the rules and regulations that govern the internal workings of the professional corporation. They cover areas like board of directors' structure, appointment, roles and responsibilities, shareholder meetings, voting procedures, and more. 3. Meeting Minutes: Meeting minutes are comprehensive written records of board meetings and shareholder meetings. They document attendance, decisions made, discussions held, resolutions passed, and other important matters discussed during these meetings. 4. Shareholder Agreements: If the professional corporation has multiple shareholders, a shareholder agreement may be in place. This agreement outlines the rights, obligations, and relationships between shareholders, including ownership percentages, buy-sell provisions, shareholder voting, and dispute resolution mechanisms. 5. Stock Certificates and Ledgers: Stock certificates represent ownership shares in the professional corporation, and the corresponding stock ledger records the details of each shareholder's ownership, including the number of shares held, transfer history, and dates of issuance. 6. Financial Statements: These records include audited or unaudited financial statements, such as income statements, balance sheets, and cash flow statements. Financial records provide an overview of the corporation's financial performance, assets, liabilities, and equity. 7. Annual Reports: Professional corporations are required to file annual reports with the Ohio Secretary of State. These reports include information such as the corporation's current address, principal officers, registered agent details, and an affirmation of continued existence. 8. Tax Records: As a professional corporation, tax returns and supporting documentation should be maintained for the appropriate taxing authorities, such as the Internal Revenue Service (IRS) and the Ohio Department of Taxation. 9. Employment and Personnel Records: These records may include employment contracts, compensation agreements, employee benefit plans, personnel policies, and any other relevant documentation related to the corporation's workforce. 10. Licenses and Permits: If applicable, documents such as professional licenses, permits, or certifications required for operating in certain fields or industries should be kept on file. It's important for a professional corporation to ensure these records are accurate, up to date, and easily accessible. Properly maintaining these corporate records facilitates compliance with legal requirements, promotes transparent business practices, and supports efficient decision-making within the organization.
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.