Dear [Tenant's Name], I hope this letter finds you well. As your landlord, I wanted to bring to your attention an important matter regarding the condition of the premises you currently occupy at [property address], here in Oklahoma City, Oklahoma. Firstly, I would like to acknowledge your responsibility as a tenant to promptly inform me of any issues or damages to the property. This allows us to address the problem in a timely manner, preventing further damage and maintaining the overall condition of the premises. Recently, it has come to my attention that there is a condition causing damage to the premises. It is crucial that you notify me immediately if you are aware of any such condition on the property. Your quick response will help us take the necessary steps to mitigate any potential damage, ensuring the rental unit remains safe and habitable. Moreover, notifying me promptly gives us an opportunity to properly inspect the premises and initiate necessary repairs or maintenance to address the issue. By doing so, we can prevent any inconvenience to you and ensure that the condition does not worsen or cause additional damage to the property. Please understand that failing to notify me in a timely manner of any knowledge you may have of a condition causing damage to the premises may result in additional costs for repairs or potential liability for negligence. It is in both our best interests to maintain open lines of communication to protect the property and ensure a comfortable living environment for you. Should you become aware of any other condition affecting the property, whether related or unrelated to the current damage issue, please inform me promptly? Notifying me of any concerns or problems allows us to address them expediently, working together to maintain a great living experience for all. Thank you for your attention to this matter. If you have any questions or require further clarification, please do not hesitate to reach out to me. Your cooperation is greatly appreciated. Sincerely, [Landlord's Name] [Landlord's Contact Information]
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.