This is a letter from Landlord to Tenant addressing Tenant's request to have Landlord pay for certain repairs. Landlord has determined that the damage complained of was caused by Tenant's negligent or intentional acts or omissions, or by the negligent or intentional acts or omissions of a person or persons on/in the leased premises with tenant's permission.
Subject: Formal Notice of Incident Caused by Tenant or Tenant's Guest — Urgent Action Required Dear [Tenant's Name], We regret to inform you that a recent incident has occurred within the premises of [property address], which we believe was caused by either the deliberate or negligent act of yourself or your guest. We take this matter very seriously and kindly request your immediate attention. This letter serves as an official notification regarding the incident that resulted in the complaint made by you or other concerned residents. Our primary objective is to address and resolve the issue promptly, ensuring the safety, comfort, and well-being of all tenants within the community. While we understand that unforeseen events can happen, it is important that we maintain open lines of communication to rectify any problems efficiently. The purpose of this correspondence is to inform you of the incident and outline the necessary actions to prevent a recurrence. The specific details of the incident are as follows: [Describe the incident in detail, including date, time, location, supporting evidence, and any other relevant information]. As responsible tenants, it is vital that we collectively uphold the regulations and guidelines outlined in the leasing agreement. It is essential to respect the rights and peaceful enjoyment of neighboring tenants. We kindly remind you that any actions or behaviors that disrupt the harmonious living environment within the premises will not be tolerated. In light of the incident, we request that you take the following actions: 1. Address the matter: Kindly provide a detailed explanation of the circumstances of the incident from your perspective. This will help us better understand the situation and work towards an appropriate resolution. 2. Rectification: If the incident caused any damages, disturbances, or inconveniences, we expect you to promptly repair, replace, or compensate accordingly. Should repair or professional assistance be required, we strongly advise seeking qualified professionals. 3. Future prevention: Take necessary precautions to avoid similar incidents in the future. This might include reinforcing house rules, educating your guests, or taking extra care to maintain a safe and respectful environment. We would also like to draw your attention to the potential consequences an unresolved incident might have on your lease agreement. Failure to comply with the terms, conditions, and guidelines set forth may result in further legal action, termination of lease, and subsequent financial responsibility. As responsible landlords, we value and prioritize open dialogue and cooperation. Therefore, we urge you to respond to this letter within [reasonable time frame] by either scheduling a meeting with us or providing a written response. We trust that you understand the importance of addressing this matter promptly. Through your cooperation, we can ensure a peaceful and harmonious living environment for all tenants within our community. Should you have any questions or require any further clarification, please do not hesitate to reach out to our office at [contact information]. Thank you for your immediate attention to this matter. Sincerely, [Landlord's Name] [Landlord's Contact Information]
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
