This form covers the subject matter described in the form's title for your State. This is a letter from Landlord to Tenant providing notice to Tenant that Landlord or an agent(s) of Landlord will be entering the leased premises for the reasons outlined in the letter.
Subject: Notice of Intent to Enter Premises — Knoxville, Tennessee Dear [Tenant's Name], We hope this letter finds you well. As your trusted landlord, we believe in maintaining a strong line of communication to ensure a harmonious living experience for all residents. The purpose of this correspondence is to provide you with advanced notice of our intent to enter the premises at [property address] in Knoxville, Tennessee. In compliance with the local laws and to respect your privacy, we believe it is essential to inform you in advance about any visit to the property, excluding emergency situations that require immediate attention. Our approach aims to promote transparency, convenience, and your overall peace of mind. There are various situations where we may need to enter your rented property within Knoxville, Tennessee. We have categorized them into two main types: 1. Routine Maintenance or Repairs: As part of our commitment to property upkeep, periodic maintenance or repair work may be necessary. This type of notice is intended to ensure your apartment or house remains in optimal condition. Examples of routine maintenance or repair include plumbing inspections, HVAC servicing, fire alarm testing, or any other minor repairs essential for your safety and comfort. 2. Property Inspections or Showings: From time to time, we may need to conduct a property inspection or show the premises to prospective tenants, buyers, or contractors. This process allows us to assess the condition of the property, ensure compliance with lease terms, and facilitate any future lease negotiations or property transactions. Such visits are typically conducted during the last few months of the lease to provide you ample notice for any decision-making related to lease renewal or relocation. Regardless of the purpose for entering the premises, we understand and uphold your right to privacy. Therefore, we will always provide you with advance notice as stipulated by both local regulations and the terms of your lease agreement. The advance notice period required by the Knoxville, Tennessee law is typically 24 hours, unless otherwise specified in your lease agreement. We kindly request that you acknowledge and respect these established terms. With your cooperation, we aim to ensure a smooth and mutually beneficial relationship throughout your tenancy. In case you have any scheduling conflicts or concerns about the proposed visit, we encourage you to reach out to our property management team at [contact details] to discuss alternative arrangements. We strive to accommodate your needs and find a suitable resolution. We appreciate your understanding and cooperation in this matter. By maintaining clear communication and adhering to proper protocols, we aim to provide a comfortable and pleasant living environment for all residents in our Knoxville, Tennessee properties. Thank you for your attention, and should you have any questions or concerns, please do not hesitate to contact us. Best regards, [Your Name] [Landlord/Property Management Company] [Contact Information]
