This is a letter informing Tenant that Landlord has deducted from the deposit the amounts itemized which are amounts either reasonably necessary to remedy default in the payment of rent, to repair damages to the premises caused by tenant, to clean such premises upon termination of the tenancy, or for other reasonable and necessary expenses incurred as the result of the tenant's occupancy.
A security deposit is a payment required by a landlord from a tenant to cover the expenses of any repairs of damages to the premises greater than normal "wear and tear." Everyday usage is normal wear and tear, but excess damage is a debated definition. A security deposit is not the same as rent. It is money that actually belongs to the tenant but is held by the landlord for tenant-caused damages and sometimes past-due rent. Without the agreement of the landlord, a security deposit may not legally be used as the last month's rent.
Laws vary by state, but some states place a limit on the amount of a security deposit that a landlord may charge. Some states also regulate where residential security deposits must be kept and when interest payments on the security deposits must be made to the tenant. State laws also define the time period after the tenant vacates within which the deposit must be returned to the tenant.
Title: Abilene Texas Letter from Landlord to Tenant Returning Security Deposit Less Deductions Introduction: In Abilene, Texas, as per rental agreements, landlords are required to return the security deposit to tenants within a specified timeframe after the lease ends. This letter aims to provide a comprehensive yet concise description of the process and outline the details of returning the security deposit with any applicable deductions. Please note that variations of this letter may exist depending on specific circumstances or legal requirements. Sample Content: [Your Name] [Your Address] [City, State, ZIP] [Date] [Tenant's Name] [Tenant's Address] [City, State, ZIP] Subject: Returning Security Deposit Less Deductions Dear [Tenant's Name], We hope this letter finds you well. As the landlord of the property located at [Rental Property Address], we are writing to formally notify you regarding the return of your security deposit, as stipulated by the lease agreement. 1. Details of the Security Deposit: According to our records, you initially deposited an amount of [Security Deposit Amount] as a security deposit on [Date of Lease Agreement]. This amount was intended to cover any damages beyond normal wear and tear, unpaid rent, or other outstanding charges. 2. Property Inspection: Prior to your move-out date of [Move-out Date], we conducted a thorough inspection of the premises to assess its condition. This inspection involves checking for damages, cleanliness, and any other necessary repairs or maintenance. Our findings are essential for determining the appropriate deductions from the security deposit. 3. Deductions Explanation: After careful assessment, we have identified the following deductions to be made from your security deposit: a. Cleaning Fee: [Specify amount or percentage deducted, and reason (if applicable)]. b. Repair/Replacement Expenses: [Specify amount or percentage deducted, and reason]. c. Unpaid Rent or Fees: [Specify amount or percentage deducted, and reason (if applicable)]. 4. Amount Being Returned: Based on the aforementioned deductions, the total amount being returned to you is [$XXX]. Please note that this amount is subtracted from the initial security deposit. 5. Method of Returning the Security Deposit: To process the return of your security deposit, we will be using the following method: [Specify preferred method: e.g., Check, electronic transfer, etc.] Please confirm your preferred postal address/email id/account details, where we can securely send the deposit. 6. Appeal Process (Optional): Should you wish to appeal any of the deductions mentioned above, please provide us with a written response within [number of days, typically 10-14 days] from the date of this letter. We will consider your appeal and respond accordingly, initiating a resolution process if necessary. 7. Conclusion: We appreciate your tenancy and cooperation throughout your stay in our property. If you have any further inquiries or require clarification regarding this matter, please do not hesitate to reach out to us at [Landlord's Contact Information]. Thank you for your attention to this matter. We wish you the utmost success in your future endeavors. Sincerely, [Your Name] [Your Title] [Contact Information] Note: This is a sample letter and should be modified to suit specific circumstances or legal requirements.Title: Abilene Texas Letter from Landlord to Tenant Returning Security Deposit Less Deductions Introduction: In Abilene, Texas, as per rental agreements, landlords are required to return the security deposit to tenants within a specified timeframe after the lease ends. This letter aims to provide a comprehensive yet concise description of the process and outline the details of returning the security deposit with any applicable deductions. Please note that variations of this letter may exist depending on specific circumstances or legal requirements. Sample Content: [Your Name] [Your Address] [City, State, ZIP] [Date] [Tenant's Name] [Tenant's Address] [City, State, ZIP] Subject: Returning Security Deposit Less Deductions Dear [Tenant's Name], We hope this letter finds you well. As the landlord of the property located at [Rental Property Address], we are writing to formally notify you regarding the return of your security deposit, as stipulated by the lease agreement. 1. Details of the Security Deposit: According to our records, you initially deposited an amount of [Security Deposit Amount] as a security deposit on [Date of Lease Agreement]. This amount was intended to cover any damages beyond normal wear and tear, unpaid rent, or other outstanding charges. 2. Property Inspection: Prior to your move-out date of [Move-out Date], we conducted a thorough inspection of the premises to assess its condition. This inspection involves checking for damages, cleanliness, and any other necessary repairs or maintenance. Our findings are essential for determining the appropriate deductions from the security deposit. 3. Deductions Explanation: After careful assessment, we have identified the following deductions to be made from your security deposit: a. Cleaning Fee: [Specify amount or percentage deducted, and reason (if applicable)]. b. Repair/Replacement Expenses: [Specify amount or percentage deducted, and reason]. c. Unpaid Rent or Fees: [Specify amount or percentage deducted, and reason (if applicable)]. 4. Amount Being Returned: Based on the aforementioned deductions, the total amount being returned to you is [$XXX]. Please note that this amount is subtracted from the initial security deposit. 5. Method of Returning the Security Deposit: To process the return of your security deposit, we will be using the following method: [Specify preferred method: e.g., Check, electronic transfer, etc.] Please confirm your preferred postal address/email id/account details, where we can securely send the deposit. 6. Appeal Process (Optional): Should you wish to appeal any of the deductions mentioned above, please provide us with a written response within [number of days, typically 10-14 days] from the date of this letter. We will consider your appeal and respond accordingly, initiating a resolution process if necessary. 7. Conclusion: We appreciate your tenancy and cooperation throughout your stay in our property. If you have any further inquiries or require clarification regarding this matter, please do not hesitate to reach out to us at [Landlord's Contact Information]. Thank you for your attention to this matter. We wish you the utmost success in your future endeavors. Sincerely, [Your Name] [Your Title] [Contact Information] Note: This is a sample letter and should be modified to suit specific circumstances or legal requirements.
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
