This form is a letter to the Landlord stating that pursuant to the lease agreement, Tenant is shutting off the utilities due to Tenant's vacating of the premises. The terms of this letter conform to state statutory law.
Subject: Urgent Notice: Request for Utility Shut-off and Final Account Settlement [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Landlord's Name] [Landlord's Address] [City, State, ZIP Code] Dear [Landlord's Name], Re: Utility Shut-off Notice and Final Account Settlement I hope this letter finds you well. I am writing to inform you that I, as a responsible tenant, will be vacating the premises located at [Rental Property Address], effective [Move-Out Date] in accordance with the terms of our lease agreement. As I prepare to transition from the property, I kindly request your assistance in facilitating the utility shut-off process to prevent any unnecessary billing or inconvenience. As per our rental agreement, it is the tenant's responsibility to notify the utility service providers and settle any outstanding bills prior to moving out. Consequently, I have taken the necessary steps to notify the respective utility companies, including [Electric Company Name], [Gas Company Name], [Water Company Name], and [Any Additional Utilities], informing them of my departure. To ensure a smooth transition and prevent further charges, I kindly request your cooperation in facilitating the disconnection of utilities under your name before the lease termination date. Upon your completion of this process, please provide me with written confirmation of the shut-off dates and the cancellation of services. Simultaneously, I wish to discuss the settlement of any remaining utility expenses for the duration of my tenancy. Please provide me with a detailed account summary, including any outstanding amounts, pre-paid charges, and any relevant deposit refunds. This will allow us to resolve matters swiftly, ensuring a seamless handover of the property. Should there be any technical instructions or specific procedures to follow regarding the utility shut-off process, kindly inform me at your earliest convenience. Additionally, I encourage you to inspect the premises and document its condition to identify any potential damages upon my departure. To better understand my obligations and ensure a smooth transition, I kindly request you to provide the necessary information and guidelines for the successful completion of the utility shut-off and final account settlement process. I appreciate your prompt attention to this matter and your cooperation during this period. I trust that our longstanding professional relationship will continue to be amicable and respectful throughout this transition. Please feel free to reach me at the provided contact details should you require any further information or clarification. Thank you for your understanding and anticipated cooperation. Yours sincerely, [Your Name]Subject: Urgent Notice: Request for Utility Shut-off and Final Account Settlement [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Landlord's Name] [Landlord's Address] [City, State, ZIP Code] Dear [Landlord's Name], Re: Utility Shut-off Notice and Final Account Settlement I hope this letter finds you well. I am writing to inform you that I, as a responsible tenant, will be vacating the premises located at [Rental Property Address], effective [Move-Out Date] in accordance with the terms of our lease agreement. As I prepare to transition from the property, I kindly request your assistance in facilitating the utility shut-off process to prevent any unnecessary billing or inconvenience. As per our rental agreement, it is the tenant's responsibility to notify the utility service providers and settle any outstanding bills prior to moving out. Consequently, I have taken the necessary steps to notify the respective utility companies, including [Electric Company Name], [Gas Company Name], [Water Company Name], and [Any Additional Utilities], informing them of my departure. To ensure a smooth transition and prevent further charges, I kindly request your cooperation in facilitating the disconnection of utilities under your name before the lease termination date. Upon your completion of this process, please provide me with written confirmation of the shut-off dates and the cancellation of services. Simultaneously, I wish to discuss the settlement of any remaining utility expenses for the duration of my tenancy. Please provide me with a detailed account summary, including any outstanding amounts, pre-paid charges, and any relevant deposit refunds. This will allow us to resolve matters swiftly, ensuring a seamless handover of the property. Should there be any technical instructions or specific procedures to follow regarding the utility shut-off process, kindly inform me at your earliest convenience. Additionally, I encourage you to inspect the premises and document its condition to identify any potential damages upon my departure. To better understand my obligations and ensure a smooth transition, I kindly request you to provide the necessary information and guidelines for the successful completion of the utility shut-off and final account settlement process. I appreciate your prompt attention to this matter and your cooperation during this period. I trust that our longstanding professional relationship will continue to be amicable and respectful throughout this transition. Please feel free to reach me at the provided contact details should you require any further information or clarification. Thank you for your understanding and anticipated cooperation. Yours sincerely, [Your Name]
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
