[Your Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Today's Date] [Recipient's Name] [Recipient's Designation] [Company/Organization Name] [Address] [City, State, Zip] Subject: Letter Explaining Delayed Arrival/Reason for Tardiness Dear [Recipient's Name], I hope this letter finds you well. I am writing to apologize for my delayed arrival at [Company/Organization Name] this morning, which resulted in my tardiness for [time] of [day]. I understand the importance of punctuality and take full responsibility for my actions. Please allow me to provide a detailed explanation for the unfortunate circumstances that led to this delay. First and foremost, I want to emphasize that such instances of tardiness are highly atypical for me, as I prioritize punctuality in both my personal and professional life. However, an unforeseen incident occurred this morning that was beyond my control. I encountered an unexpected traffic congestion on my usual route to work, specifically on the [name of the road/highway]. Due to this heavy traffic, the commute time doubled, causing significant delays for all commuters, including myself. I understand that this incident impacted my ability to be present at the scheduled time, and for that, I sincerely apologize. I made every effort to expedite my journey by alerting the receptionist about the situation and asking them to inform you as soon as I realized the delay. Additionally, I tried to find alternative routes or modes of transportation to mitigate the delay, but unfortunately, those options were impractical given the circumstances. To ensure this situation does not repeat itself, I have taken immediate action by exploring alternative routes and studying traffic patterns during peak hours. I plan to leave my residence earlier to allow for any unforeseen delays in the future. Additionally, I have also begun researching public transportation options such as buses or trains, which could help me avoid heavy traffic altogether. I understand the inconvenience caused by my tardiness, and I deeply regret any disruption it may have caused to your workflow or the team's productivity. I assure you that this isolated incident will not reflect my commitment and dedication towards my responsibilities and obligations at [Company/Organization Name]. Furthermore, I sincerely apologize once again for my delayed arrival, and I will take all necessary precautions to ensure that this does not happen in the future. Furthermore, I appreciate your understanding and would be grateful for any guidance or suggestions you may have to avoid such situations in the future. Thank you for your understanding and consideration. I am eager to make up for this incident and contribute to the success of the team at [Company/Organization Name]. Please feel free to contact me if you require any further information or discussion regarding this matter. Yours sincerely, [Your Name]
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.