[Your Name] [Your Company] [Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Customer Name] [Customer Address] [City, State, ZIP] Subject: Apology for Misconduct of Our Employee Dear [Customer Name], I am writing this letter on behalf of [Your Company] to sincerely apologize for the recent incident involving our employee that caused inconvenience and dissatisfaction to you. We deeply regret the misconduct displayed by our staff member and would like to assure you that we take this matter seriously. We understand the importance of providing excellent customer service and ensuring that our employees uphold our company's values and standards. First and foremost, we want to express our gratitude for bringing this incident to our attention. We appreciate your patience and understanding as we investigate and address the issue internally. Our commitment to rectifying this situation is our top priority. At [Your Company], we strive to maintain a high standard of professionalism, integrity, and respect towards our customers. We expect our employees to exemplify these principles at all times. However, it appears that our employee's behavior fell short of your expectations during your recent interaction with us. We have taken immediate and appropriate disciplinary action towards the employee responsible for the misconduct. Additionally, we have implemented additional training programs to reinforce the importance of customer service and proper conduct within our organization. It is our goal to prevent such incidents from recurring in the future and to regain your trust. To demonstrate our sincere apologies, we would like to offer you [compensation, discount, or voucher] as a token of our appreciation for your understanding and patience in this matter. We truly value your continued support and would like the opportunity to make it up to you. Please know that we are committed to resolving this situation promptly and to improving our internal processes to prevent similar instances in the future. Our priority is to ensure your complete satisfaction with our services. We genuinely value your feedback, and any further information you can provide will help us in our efforts to address the issue effectively. Once again, please accept our deepest apologies for the misconduct of our employee. We thank you for your understanding and look forward to restoring your faith in our business. If you have any concerns or questions, please do not hesitate to contact us at [contact details]. Thank you for taking the time to read this letter. We genuinely appreciate your understanding and hope to have the opportunity to serve you better in the future. Sincerely, [Your Name] [Your Title] [Your Company]
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.