[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient’s Name] [Recipient’s Address] [City, State, ZIP] Subject: Apology for Late Payment — Friendly Dear [Recipient’s Name], I hope this letter finds you in good health and high spirits. I am writing this letter to express my sincerest apologies for the delay in payment for the outstanding invoice [Invoice Number] dated [Invoice Date]. I understand that prompt payment is essential for maintaining a healthy business relationship, and I deeply regret any inconvenience caused due to my delayed payment. Please understand that this situation was unintentional, and I assure you that it will not occur again in the future. Unfortunately, unexpected circumstances arose that affected my financial capabilities temporarily. Despite my best efforts, I encountered a setback that significantly affected my ability to settle the outstanding amount on time. However, I take full responsibility for this delay and understand the importance of fulfilling my financial obligations promptly. I genuinely value our business relationship and want to assure you that this incident does not reflect my commitment and dedication towards being a reliable partner. I acknowledge the immediate action needed to rectify this situation and promise to make the payment without any further delay. To make up for the inconvenience caused, I would like to offer a [mention any compensatory action you are willing to take, such as a discount, credit, or free service in the future]. It is my sincere hope that you will accept this gesture as a testament to my remorse and appreciation for your understanding. Once again, I apologize for the delay and any undue stress it may have caused. I highly value our association and want to assure you that this incident will not affect our future interactions. Please let me know if there are any concerns or if you require any further information or assistance regarding this matter. Thank you for your understanding, kindness, and ongoing support. I look forward to your positive response and the opportunity to continue doing business together. Yours sincerely, [Your Name]
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.