There is no particular form for this unless the college or university provides one. Generally, in the first paragraph the student should introduce himself and explain why he or she is writing the letter. Keep the first paragraph as concise and clear as possible so that the reader can immediately understand its urgency.
The next paragraph should narrate the account of what happened, and why the appeal should be granted. Include all the necessary facts in order to legitimize your case. Refer to any specific provisions of the college handbook that are applicable. Also, provide specific times and dates when particular events occurred.
Close the letter by thanking the recipient for their time and the opportunity to be heard.
Dear [University Name], I hope this letter finds you well. I am writing to appeal the charges for tuition that I have recently received for classes that I was unable to complete due to unforeseen circumstances. I am a college student currently enrolled in your esteemed institution, and I would like to provide a detailed explanation of the various reasons that forced me to drop out of these classes. First and foremost, I would like to emphasize that I value my education immensely, and it has always been my top priority. However, during the semester in question, circumstances beyond my control greatly affected my ability to fulfill my academic obligations. These reasons fall into multiple categories, which I will elaborate on below. 1. Medical Reasons: Unfortunately, I faced a debilitating medical condition during the semester that severely impacted my ability to attend classes regularly and perform academically. I provided the necessary medical documentation and sought appropriate treatment, but it was impossible for me to continue with my studies at that time. This was a situation completely out of my hands, and as a result, it was necessary for me to drop the courses to prioritize my health and overall well-being. 2. Personal Circumstances: In addition to my medical condition, I experienced significant personal hardships that affected my ability to focus on my studies. These challenges included the sudden illness of a close family member, resulting in added responsibilities and emotional distress. Furthermore, I was faced with unavoidable financial difficulties, which put a strain on my ability to meet both tuition and living expenses. As a result, it became evident that I could not properly commit to my educational responsibilities during this period, thereby necessitating my decision to drop the classes. 3. Academic Support: Though I recognize that it is the responsibility of students to seek academic assistance when needed, I would like to highlight the lack of available support and resources during the semester in question. Despite my best efforts, I struggled to find the necessary guidance and assistance from professors or academic advisors. This additional hurdle hindered my progress and ultimately contributed to my inability to continue with the classes. Considering the circumstances outlined above, I kindly request that you review my situation and reconsider the charges made for tuition. I genuinely believe that the reasons behind my withdrawal from these classes were valid and beyond my control. It is my sincere hope that you will acknowledge the extenuating circumstances I faced and reverse the imposed tuition fees for these dropped courses. I truly value my education and remain committed to my academic journey. With proper support and understanding, I am confident that I will overcome these challenges and succeed in my future endeavors. Thank you for your time and consideration. Sincerely, [Your Name] [Student ID] [Contact Information]Dear [University Name], I hope this letter finds you well. I am writing to appeal the charges for tuition that I have recently received for classes that I was unable to complete due to unforeseen circumstances. I am a college student currently enrolled in your esteemed institution, and I would like to provide a detailed explanation of the various reasons that forced me to drop out of these classes. First and foremost, I would like to emphasize that I value my education immensely, and it has always been my top priority. However, during the semester in question, circumstances beyond my control greatly affected my ability to fulfill my academic obligations. These reasons fall into multiple categories, which I will elaborate on below. 1. Medical Reasons: Unfortunately, I faced a debilitating medical condition during the semester that severely impacted my ability to attend classes regularly and perform academically. I provided the necessary medical documentation and sought appropriate treatment, but it was impossible for me to continue with my studies at that time. This was a situation completely out of my hands, and as a result, it was necessary for me to drop the courses to prioritize my health and overall well-being. 2. Personal Circumstances: In addition to my medical condition, I experienced significant personal hardships that affected my ability to focus on my studies. These challenges included the sudden illness of a close family member, resulting in added responsibilities and emotional distress. Furthermore, I was faced with unavoidable financial difficulties, which put a strain on my ability to meet both tuition and living expenses. As a result, it became evident that I could not properly commit to my educational responsibilities during this period, thereby necessitating my decision to drop the classes. 3. Academic Support: Though I recognize that it is the responsibility of students to seek academic assistance when needed, I would like to highlight the lack of available support and resources during the semester in question. Despite my best efforts, I struggled to find the necessary guidance and assistance from professors or academic advisors. This additional hurdle hindered my progress and ultimately contributed to my inability to continue with the classes. Considering the circumstances outlined above, I kindly request that you review my situation and reconsider the charges made for tuition. I genuinely believe that the reasons behind my withdrawal from these classes were valid and beyond my control. It is my sincere hope that you will acknowledge the extenuating circumstances I faced and reverse the imposed tuition fees for these dropped courses. I truly value my education and remain committed to my academic journey. With proper support and understanding, I am confident that I will overcome these challenges and succeed in my future endeavors. Thank you for your time and consideration. Sincerely, [Your Name] [Student ID] [Contact Information]
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
