A virtual assistant is like a personal secretary. They provide customer support, write, answer calls, transcribe, do research, etc. They basically work at home and communicate with their Employer through the Internet or through phone. One method many companies take to maximize the likelihood of having a positive experience in retaining a virtual assistant is by going through a virtual staffing agency. These virtual staffing agencies operate similarly to conventional staffing agencies. When setting up the structure of a virtual assistant business, the owner must decide how he or she will collect the money earned for the services performed.
Traditional Invoicing/Net 30 Days If the virtual assistant does a lot of work for larger corporate clients, she may find that her clients will only do business with her if she extends Net 30 Day terms. With this arrangement, the virtual assistant will issue an invoice at the specified time periods or at the end of a project, whatever is agreed to prior to starting the project.
Traditional Invoicing/Due Upon Receipt Issuing the purchase order or having an agreement where the terms are Due Upon Receipt will help the virtual assistant to get paid much quicker. Just like Net 30 Day terms, the virtual assistant will send an invoice at specified times or at the end of the project and wait for the company to send a check.
Credit Card Payment The virtual assistant can set-up a merchant account and collect payment from the client using a credit card. An invoice will usually still need to be given to the client, but payment can be processed immediately at specified times. The virtual assistant can keep the clients credit card number on file and charge it as soon as a project is completed and the invoice is approved. Credit card payments can also be processed through PayPal without setting-up a merchant account.
Retainer Many virtual assistants collect a retainer from their clients. Often a discount is given when the client agrees to a certain number of hours of work per month charged if it is used or not. Since the client has already paid, they will most likely use the time, however, this is a nice way for the VA to estimate how much he or she will work in a month because the client as already committed to a certain number of hours.
The Los Angeles California Retainer Agreement for Virtual Assistant Services is a legally binding contract that outlines the terms and conditions agreed upon by a virtual assistant (VA) and a client based in Los Angeles, California. This agreement serves to establish a professional working relationship between the two parties and provides clarity on the scope of work, compensation, confidentiality, and other important aspects of the virtual assistant services being provided. In Los Angeles, various types of Retainer Agreements for Virtual Assistant Services may exist, depending on the specific needs and requirements of clients. Some of these types can include: 1. Standard Virtual Assistant Retainer Agreement: This is a general retainer agreement that covers a wide range of virtual assistant services, such as administrative support, customer service, email management, research, scheduling, and other tasks as required. 2. Social Media Management Retainer Agreement: Designed for clients focusing on social media marketing, this agreement specifies the virtual assistant's responsibilities in managing social media accounts, creating content, scheduling posts, engaging with the audience, and monitoring analytics for various platforms like Instagram, Facebook, Twitter, and LinkedIn. 3. Marketing and PR Retainer Agreement: Tailored for clients seeking virtual assistant services to support their marketing and public relations efforts, this type of agreement outlines tasks such as drafting press releases, managing email campaigns, conducting market research, coordinating events, and assisting with brand development. 4. E-commerce Support Retainer Agreement: Geared towards clients running e-commerce businesses, this agreement details the virtual assistant's responsibilities in managing online stores, processing orders, inventory management, product listing, customer support, and coordinating with suppliers and shipping companies. 5. Website Management Retainer Agreement: This agreement focuses on virtual assistant services related to website management and maintenance. It covers tasks such as content updates, improving website functionality, monitoring performance, managing plugins, optimizing SEO, and ensuring website security. Regardless of the type of Retainer Agreement for Virtual Assistant Services in Los Angeles, key elements typically included are: — Scope of Work: Clearly defines the specific tasks and responsibilities of the virtual assistant. — Compensation and Payment Terms: Outlines the payment schedule, hourly rates or fixed fees, and any additional expenses reimbursable by the client. — Duration and Termination: Specifies the duration of the agreement, renewal options, and conditions for termination by either party. — Confidentiality: Outlines the protection of confidential information and prohibits the virtual assistant from disclosing sensitive client data. — Intellectual Property: Addresses the ownership and rights related to any work produced by the virtual assistant during the agreement. — Amendments and Disputes: States how any changes to the agreement will be made and outlines the procedure for resolving disputes. When entering into a Los Angeles California Retainer Agreement for Virtual Assistant Services, it is crucial for both the VA and the client to thoroughly review and understand the terms, seeking legal counsel if necessary, to ensure a transparent and productive working relationship.The Los Angeles California Retainer Agreement for Virtual Assistant Services is a legally binding contract that outlines the terms and conditions agreed upon by a virtual assistant (VA) and a client based in Los Angeles, California. This agreement serves to establish a professional working relationship between the two parties and provides clarity on the scope of work, compensation, confidentiality, and other important aspects of the virtual assistant services being provided. In Los Angeles, various types of Retainer Agreements for Virtual Assistant Services may exist, depending on the specific needs and requirements of clients. Some of these types can include: 1. Standard Virtual Assistant Retainer Agreement: This is a general retainer agreement that covers a wide range of virtual assistant services, such as administrative support, customer service, email management, research, scheduling, and other tasks as required. 2. Social Media Management Retainer Agreement: Designed for clients focusing on social media marketing, this agreement specifies the virtual assistant's responsibilities in managing social media accounts, creating content, scheduling posts, engaging with the audience, and monitoring analytics for various platforms like Instagram, Facebook, Twitter, and LinkedIn. 3. Marketing and PR Retainer Agreement: Tailored for clients seeking virtual assistant services to support their marketing and public relations efforts, this type of agreement outlines tasks such as drafting press releases, managing email campaigns, conducting market research, coordinating events, and assisting with brand development. 4. E-commerce Support Retainer Agreement: Geared towards clients running e-commerce businesses, this agreement details the virtual assistant's responsibilities in managing online stores, processing orders, inventory management, product listing, customer support, and coordinating with suppliers and shipping companies. 5. Website Management Retainer Agreement: This agreement focuses on virtual assistant services related to website management and maintenance. It covers tasks such as content updates, improving website functionality, monitoring performance, managing plugins, optimizing SEO, and ensuring website security. Regardless of the type of Retainer Agreement for Virtual Assistant Services in Los Angeles, key elements typically included are: — Scope of Work: Clearly defines the specific tasks and responsibilities of the virtual assistant. — Compensation and Payment Terms: Outlines the payment schedule, hourly rates or fixed fees, and any additional expenses reimbursable by the client. — Duration and Termination: Specifies the duration of the agreement, renewal options, and conditions for termination by either party. — Confidentiality: Outlines the protection of confidential information and prohibits the virtual assistant from disclosing sensitive client data. — Intellectual Property: Addresses the ownership and rights related to any work produced by the virtual assistant during the agreement. — Amendments and Disputes: States how any changes to the agreement will be made and outlines the procedure for resolving disputes. When entering into a Los Angeles California Retainer Agreement for Virtual Assistant Services, it is crucial for both the VA and the client to thoroughly review and understand the terms, seeking legal counsel if necessary, to ensure a transparent and productive working relationship.
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
