A virtual assistant is like a personal secretary. They provide customer support, write, answer calls, transcribe, do research, etc. They basically work at home and communicate with their Employer through the Internet or through phone. One method many companies take to maximize the likelihood of having a positive experience in retaining a virtual assistant is by going through a virtual staffing agency. These virtual staffing agencies operate similarly to conventional staffing agencies. When setting up the structure of a virtual assistant business, the owner must decide how he or she will collect the money earned for the services performed.
Traditional Invoicing/Net 30 Days If the virtual assistant does a lot of work for larger corporate clients, she may find that her clients will only do business with her if she extends Net 30 Day terms. With this arrangement, the virtual assistant will issue an invoice at the specified time periods or at the end of a project, whatever is agreed to prior to starting the project.
Traditional Invoicing/Due Upon Receipt Issuing the purchase order or having an agreement where the terms are Due Upon Receipt will help the virtual assistant to get paid much quicker. Just like Net 30 Day terms, the virtual assistant will send an invoice at specified times or at the end of the project and wait for the company to send a check.
Credit Card Payment The virtual assistant can set-up a merchant account and collect payment from the client using a credit card. An invoice will usually still need to be given to the client, but payment can be processed immediately at specified times. The virtual assistant can keep the clients credit card number on file and charge it as soon as a project is completed and the invoice is approved. Credit card payments can also be processed through PayPal without setting-up a merchant account.
Retainer Many virtual assistants collect a retainer from their clients. Often a discount is given when the client agrees to a certain number of hours of work per month charged if it is used or not. Since the client has already paid, they will most likely use the time, however, this is a nice way for the VA to estimate how much he or she will work in a month because the client as already committed to a certain number of hours.
A Nassau County, New York Retainer Agreement for Virtual Assistant Services is a legally binding contract that outlines the terms and conditions of hiring a virtual assistant in the Nassau County area. This agreement ensures a seamless working relationship between the client and the hired virtual assistant, providing a clear understanding of the expectations, responsibilities, and payment structure involved. The Retainer Agreement serves as a work agreement between the client and the virtual assistant, defining the scope of work, duration of the agreement, and the terms of the retainer fee. Through this contract, clients can secure dedicated virtual assistance services on an ongoing basis, ensuring availability and assistance whenever needed. Key elements typically covered in a Nassau County, New York Retainer Agreement for Virtual Assistant Services may include: 1. Scope of Work: This section precisely outlines the tasks, responsibilities, and deliverables the virtual assistant agrees to perform. It covers areas such as administrative support, data entry, scheduling, email management, social media management, research, and other agreed-upon tasks. 2. Duration and Termination: The agreement specifies the duration of the retainer, outlining the start and end dates. It also details the termination process, should either party wish to end the agreement prematurely. 3. Retainer Fee: The agreement establishes a retainer fee structure, indicating the amount to be paid by the client to secure the virtual assistant's services. It may specify the frequency of payments, such as monthly, quarterly, or annually. 4. Communication and Availability: This part defines the preferred communication channels and establishes expectations regarding response times and availability. It may include details on working hours, holidays, and any other relevant scheduling considerations. 5. Confidentiality: To protect sensitive client information, a clause dedicated to confidentiality is typically included. This clause prevents the virtual assistant from disclosing any confidential or proprietary information obtained during the course of their work. 6. Intellectual Property: If the virtual assistant creates any original work, such as content, graphics, or documents, this section clarifies the ownership and usage rights of such intellectual property. 7. Independent Contractor Relationship: This clause confirms that the virtual assistant is an independent contractor and not an employee, clarifying their status for tax and legal purposes. Different types of Nassau County, New York Retainer Agreements for Virtual Assistant Services may include variations based on specific industry requirements or unique services provided. For example, specialized agreements may be tailored to cater to legal virtual assistants, medical virtual assistants, marketing virtual assistants, or executive virtual assistants. These variations ensure that the agreement reflects the particular needs and expectations of each client and type of virtual assistance service provided.A Nassau County, New York Retainer Agreement for Virtual Assistant Services is a legally binding contract that outlines the terms and conditions of hiring a virtual assistant in the Nassau County area. This agreement ensures a seamless working relationship between the client and the hired virtual assistant, providing a clear understanding of the expectations, responsibilities, and payment structure involved. The Retainer Agreement serves as a work agreement between the client and the virtual assistant, defining the scope of work, duration of the agreement, and the terms of the retainer fee. Through this contract, clients can secure dedicated virtual assistance services on an ongoing basis, ensuring availability and assistance whenever needed. Key elements typically covered in a Nassau County, New York Retainer Agreement for Virtual Assistant Services may include: 1. Scope of Work: This section precisely outlines the tasks, responsibilities, and deliverables the virtual assistant agrees to perform. It covers areas such as administrative support, data entry, scheduling, email management, social media management, research, and other agreed-upon tasks. 2. Duration and Termination: The agreement specifies the duration of the retainer, outlining the start and end dates. It also details the termination process, should either party wish to end the agreement prematurely. 3. Retainer Fee: The agreement establishes a retainer fee structure, indicating the amount to be paid by the client to secure the virtual assistant's services. It may specify the frequency of payments, such as monthly, quarterly, or annually. 4. Communication and Availability: This part defines the preferred communication channels and establishes expectations regarding response times and availability. It may include details on working hours, holidays, and any other relevant scheduling considerations. 5. Confidentiality: To protect sensitive client information, a clause dedicated to confidentiality is typically included. This clause prevents the virtual assistant from disclosing any confidential or proprietary information obtained during the course of their work. 6. Intellectual Property: If the virtual assistant creates any original work, such as content, graphics, or documents, this section clarifies the ownership and usage rights of such intellectual property. 7. Independent Contractor Relationship: This clause confirms that the virtual assistant is an independent contractor and not an employee, clarifying their status for tax and legal purposes. Different types of Nassau County, New York Retainer Agreements for Virtual Assistant Services may include variations based on specific industry requirements or unique services provided. For example, specialized agreements may be tailored to cater to legal virtual assistants, medical virtual assistants, marketing virtual assistants, or executive virtual assistants. These variations ensure that the agreement reflects the particular needs and expectations of each client and type of virtual assistance service provided.
Para su conveniencia, debajo del texto en espaƱol le brindamos la versiĆ³n completa de este formulario en inglĆ©s. For your convenience, the complete English version of this form is attached below the Spanish version.