When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client. The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Maricopa Arizona Resignation Letter from Accounting Firm to Client as Auditors for Client: [Your Name] [Your Title/Position] [Company Name] [Company Address] [City, State, Zip] [Date] [Client's Name] [Client's Title/Position] [Client's Company Name] [Client's Company Address] [City, State, Zip] Dear [Client's Name], Re: Resignation as Auditors for [Client's Company Name] I hope this letter finds you in good health and high spirits. As representatives of [Accounting Firm Name], we have greatly appreciated the opportunity to serve as your auditors for [Client's Company Name]. However, it is with a mix of regret and excitement that I am writing to tender our resignation. This decision has not been easy, but recent changes within our firm have necessitated this action. After thorough internal deliberation and consultation with our senior partners, we have decided to embark on a different strategic direction that will not align with the continued provision of audit services to external clients. As a result, it is with a heavy heart that we must terminate our professional relationship as of [effective resignation date], providing sufficient time for you to secure an alternative auditor. Since inception, our firm has been committed to upholding the highest standards of professionalism, integrity, and excellence in our services. We have strived to deliver meticulous and accurate audits, ensuring compliance with applicable regulations and providing actionable insights to assist in your financial decision-making process. To facilitate a smooth transition, we will be available during the handover period to collaborate with your newly appointed auditors, ensuring a comprehensive transfer of knowledge and documentation. Our team will extend their full support to ensure a seamless continuation of your financial reporting obligations. We understand the importance of confidentiality in our role as auditors, and we assure you that all client information, records, and files will remain strictly confidential. Additionally, we will promptly respond to any reasonable requests for information or clarification, both during the handover period and within a reasonable time after our resignation. We sincerely regret any inconvenience caused by our resignation. It has been an honor to work with you and your team, and we appreciate the trust and confidence you have placed in our firm over the years. We are grateful for the valuable experiences gained during our engagement and the positive professional relationships that have been fostered. Should you require any further assistance or have specific concerns during this transition, please do not hesitate to reach out to me directly at [your contact details]. I will be more than happy to address any questions you may have. Once again, it has been a privilege to serve as your auditors, and we wish you continued success in your future endeavors. Yours sincerely, [Your Name] [Your Title/Position] [Accounting Firm Name]
Maricopa Arizona Resignation Letter from Accounting Firm to Client as Auditors for Client: [Your Name] [Your Title/Position] [Company Name] [Company Address] [City, State, Zip] [Date] [Client's Name] [Client's Title/Position] [Client's Company Name] [Client's Company Address] [City, State, Zip] Dear [Client's Name], Re: Resignation as Auditors for [Client's Company Name] I hope this letter finds you in good health and high spirits. As representatives of [Accounting Firm Name], we have greatly appreciated the opportunity to serve as your auditors for [Client's Company Name]. However, it is with a mix of regret and excitement that I am writing to tender our resignation. This decision has not been easy, but recent changes within our firm have necessitated this action. After thorough internal deliberation and consultation with our senior partners, we have decided to embark on a different strategic direction that will not align with the continued provision of audit services to external clients. As a result, it is with a heavy heart that we must terminate our professional relationship as of [effective resignation date], providing sufficient time for you to secure an alternative auditor. Since inception, our firm has been committed to upholding the highest standards of professionalism, integrity, and excellence in our services. We have strived to deliver meticulous and accurate audits, ensuring compliance with applicable regulations and providing actionable insights to assist in your financial decision-making process. To facilitate a smooth transition, we will be available during the handover period to collaborate with your newly appointed auditors, ensuring a comprehensive transfer of knowledge and documentation. Our team will extend their full support to ensure a seamless continuation of your financial reporting obligations. We understand the importance of confidentiality in our role as auditors, and we assure you that all client information, records, and files will remain strictly confidential. Additionally, we will promptly respond to any reasonable requests for information or clarification, both during the handover period and within a reasonable time after our resignation. We sincerely regret any inconvenience caused by our resignation. It has been an honor to work with you and your team, and we appreciate the trust and confidence you have placed in our firm over the years. We are grateful for the valuable experiences gained during our engagement and the positive professional relationships that have been fostered. Should you require any further assistance or have specific concerns during this transition, please do not hesitate to reach out to me directly at [your contact details]. I will be more than happy to address any questions you may have. Once again, it has been a privilege to serve as your auditors, and we wish you continued success in your future endeavors. Yours sincerely, [Your Name] [Your Title/Position] [Accounting Firm Name]
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés.
For your convenience, the complete English version of this form is attached below the Spanish version.