When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Chicago, Illinois Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Dear [Client's Name], I am writing this letter to inform you of my resignation from [Accounting Firm's Name] effective [Resignation Date]. As you are aware, I have been serving as your designated accountant, and it has been a privilege to work with you over these years. However, it is with regret that I must inform you that there are some outstanding amounts owed to [Accounting Firm's Name]. Our records indicate that an outstanding balance of $[Outstanding Amount] remains unpaid. It is essential that this amount is settled promptly to ensure a smooth transition of account management. Additionally, I would like to bring your attention to the work in progress related to your account. The ongoing projects and tasks that were initiated under my tenure are [list the ongoing projects and tasks]. I will ensure that all relevant documents, files, and materials pertaining to these tasks are meticulously organized and handed over to the designated accountant replacing me. Furthermore, upon completion of the outstanding tasks and settlement of the outstanding amount, it is crucial that we initiate the return process for your records. This includes providing you with all financial statements, receipts, invoices, and any other documentation that belongs to your company. We understand the importance of safeguarding your records and will adhere to strict confidentiality guidelines during this process. To ensure a seamless transition, it would be greatly appreciated if you could promptly provide me with the contact information of the designated accountant who will be taking over your account. This will enable us to coordinate the handover process effectively. If you have any additional queries or concerns regarding this matter, please do not hesitate to reach out to me. I will be more than happy to address any questions you may have and ensure the necessary steps are taken to resolve any outstanding issues. Thank you for your attention to this matter, and I sincerely apologize for any inconvenience caused. It has been a pleasure working with you, and I wish you continued success in your business endeavors. Yours faithfully, [Your Name] [Your Designation] [Accounting Firm's Name] Alternative Chicago, Illinois Resignation Letter Titles: — Formal Resignation Letter from Accounting Firm to Client in Chicago, Illinois — Chicago, Illinois Accounting Firm Resignation Letter: Outstanding Amount and Return of Records — Resignation Notice: Unpaid Balance and Return of Records — Chicago, Illinois Accounting Firm Note: Based on the specific requirements of the resignation letter, the content can be modified accordingly.Chicago, Illinois Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records [Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Client's Name] [Client's Address] [City, State, ZIP] Dear [Client's Name], I am writing this letter to inform you of my resignation from [Accounting Firm's Name] effective [Resignation Date]. As you are aware, I have been serving as your designated accountant, and it has been a privilege to work with you over these years. However, it is with regret that I must inform you that there are some outstanding amounts owed to [Accounting Firm's Name]. Our records indicate that an outstanding balance of $[Outstanding Amount] remains unpaid. It is essential that this amount is settled promptly to ensure a smooth transition of account management. Additionally, I would like to bring your attention to the work in progress related to your account. The ongoing projects and tasks that were initiated under my tenure are [list the ongoing projects and tasks]. I will ensure that all relevant documents, files, and materials pertaining to these tasks are meticulously organized and handed over to the designated accountant replacing me. Furthermore, upon completion of the outstanding tasks and settlement of the outstanding amount, it is crucial that we initiate the return process for your records. This includes providing you with all financial statements, receipts, invoices, and any other documentation that belongs to your company. We understand the importance of safeguarding your records and will adhere to strict confidentiality guidelines during this process. To ensure a seamless transition, it would be greatly appreciated if you could promptly provide me with the contact information of the designated accountant who will be taking over your account. This will enable us to coordinate the handover process effectively. If you have any additional queries or concerns regarding this matter, please do not hesitate to reach out to me. I will be more than happy to address any questions you may have and ensure the necessary steps are taken to resolve any outstanding issues. Thank you for your attention to this matter, and I sincerely apologize for any inconvenience caused. It has been a pleasure working with you, and I wish you continued success in your business endeavors. Yours faithfully, [Your Name] [Your Designation] [Accounting Firm's Name] Alternative Chicago, Illinois Resignation Letter Titles: — Formal Resignation Letter from Accounting Firm to Client in Chicago, Illinois — Chicago, Illinois Accounting Firm Resignation Letter: Outstanding Amount and Return of Records — Resignation Notice: Unpaid Balance and Return of Records — Chicago, Illinois Accounting Firm Note: Based on the specific requirements of the resignation letter, the content can be modified accordingly.
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
