Checklist for a Booking Agreement:
• Definition of performance. What is expected for a performance;
• Location, date and time;
• Compensation;
• Recording, reproduction, transmission, photography;
• Right to sell merchandise on premises;
• Meals, transportation, lodging;
• Sound and production;
• Permits, licenses, and taxes;
• Acts of God prevent performance. These events, such as weather or illness are intended to protect both parties;
• Cancellation;
• Royalties and licensing;
• Specific requirements/restrictions for performer;
• Agent terms;
• Insurance and
• Security.
The Harris Texas Booking Agreement is a legally binding contract that outlines the terms and conditions agreed upon between a Theater Owner and a Manager of an Entertainment Group for the booking of performances or events at the theater. This agreement ensures clarity and protects the rights and responsibilities of both parties involved in the arrangement. Key elements covered within a typical Harris Texas Booking Agreement include: 1. Parties Involved: Clearly identify and provide contact information for both the Theater Owner and the Manager of the Entertainment Group. Include details such as legal names, addresses, and phone numbers. 2. Event Details: Describe the performance or event to be scheduled, including the title, date(s), start and end times, duration, and any additional details specific to the event, such as special requirements or technical needs. 3. Rental Fee and Payment Terms: Specify the rental fee charged by the Theater Owner to the Entertainment Group for the use of the venue. Outline the payment terms, including due dates, acceptable methods of payment, and any late payment penalties. 4. Ticket Sales and Revenue Sharing: Determine how ticket sales will be handled, including the ticket price, distribution, and the percentage of revenue to be allocated to each party. Define any additional fees or charges associated with ticketing services. 5. Promotion and Marketing: Outline the responsibilities of both parties concerning the promotion and marketing of the event. This may include strategies for advertising, public relations, and the creation and distribution of promotional materials. 6. Technical Requirements: Specify any technical equipment or services required by the Entertainment Group for the event. This may include sound systems, lighting equipment, stage setup, dressing rooms, or other technical requirements. 7. Insurance and Liability: Clarify who is responsible for acquiring and maintaining insurance coverage for the event, including general liability insurance and any additional coverage necessary. Allocate responsibility for any damages or losses incurred during the event. 8. Cancellation and Termination: Define the conditions under which either party can cancel or terminate the agreement, including the notification period required and any associated penalties or refund policies. 9. Indemnification and Force Mature: Address the indemnification of both parties, wherein they agree to hold each other harmless against any liabilities, claims, damages, or losses arising from the event. Include a force majeure clause to cover unforeseen circumstances beyond the control of either party, such as natural disasters or government interventions. 10. Governing Law and Dispute Resolution: Specify the jurisdiction governing the agreement, which in this case would be Harris County, Texas. Determine the preferred method of dispute resolution, such as mediation, arbitration, or litigation, and identify the applicable rules or procedures to be followed when resolving conflicts. Types of Harris Texas Booking Agreements between a Theater Owner and Manager of Entertainment Group may vary based on specific circumstances and requirements. Some examples could include Standard Booking Agreement, Exclusive Booking Agreement, Seasonal Booking Agreement, or Joint Venture Booking Agreement, tailored to address different arrangements and terms of engagement between the parties involved.
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
