Title: Mecklenburg North Carolina Sample Letter for Request to Use Copyrighted Material Content: Introduction: — Briefly explain the purpose of the letter — requesting permission to use copyrighted material. — Emphasize the importance of respecting intellectual property rights. 1. Contact Information: — Provide your full name, title/position, organization (if applicable), address, email, and phone number. — Include the recipient's contact details (name, role, organization, address, email, and phone number). 2. Salutation: — Greet the recipient with a polite and appropriate salutation, such as “Dear [Recipient's Name].” 3. Background— - Explain the context and purpose of using the copyrighted material. — Specify the type of material (e.g., text, images, audio, video) and its significance to your project. 4. Copyright Information: — Acknowledge that the material you intend to use is copyrighted and protected by law. — If possible, provide the copyright registration number or any other relevant details regarding the work. 5. Reason for Request: — Clearly describe why you are requesting permission to use the copyrighted material. — Explain how its inclusion will enhance your project's quality, educational value, or overall impact. 6. Intended Use: — Provide specific details about how you plan to use the copyrighted material. — Mention if it will be modified or preserved in its original form. — Indicate the medium/platform where the material will be used (e.g., website, book, newsletter, presentation). 7. Extent of Use: — Specify if you intend to use the entire copyrighted work or only a part of it. — Describe the duration or frequency of usage, if applicable. — Discuss any intended distribution or commercial use. 8. Copyright Attribution: — Express your commitment to giving proper credit to the copyright holder. — Mention how you plan to attribute the material and include relevant copyright notices. 9. Copyright Clearance Procedure: — Inquire about any specific procedures or forms required by the copyright holder to grant permission. — Request information on any associated fees or royalties, if applicable. 10. Conclusion: — Express gratitude for considering your request. — Provide your willingness to comply with any additional terms or conditions imposed by the copyright holder. — Include your preferred method of contact and request the recipient's response by a specified date. 11. Closing: — Use a professional and polite closing, such as "Sincerely" or "Best regards." — Sign your name(s) below the closing— - If sending a physical letter, leave space for a handwritten signature. Note: Variation in sample letters may occur based on the specific copyrighted material, intended use, or established relationships with the copyright holder. Therefore, customization to meet those requirements is essential.
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.