[Your Name] [Your Address] [City, State, Zip Code] [Date] [Collection Agency Name] [Collection Agency Address] [City, State, Zip Code] Subject: Referral of Account to Collection Agency Dear [Collection Agency Name], I hope this letter finds you in good health. I am writing to formally refer the account of [Debtor's Name], a resident of San Diego, California, for collection on behalf of our company [Your Company Name]. Despite multiple attempts to recover the outstanding amount, [Debtor's Name] has shown no intention or ability to fulfill the payment obligations. Account Details: ā Debtor's Name: [Full Nameā - Debtor's Address: [Complete Address] ā Original Amount: [Amount Owedā - Invoice/Account Number: [Invoice/Account Number] ā Due Date: [Original Due Dateā - Outstanding Balance: [Outstanding Amount] Our company [Your Company Name] has made numerous efforts to contact [Debtor's Name] regarding the overdue payments. We have sent several reminders via mail, email, and phone calls. Regrettably, all attempts to resolve the matter directly with the debtor have been unsuccessful. Thus, we believe it is necessary to escalate this matter and seek assistance from a professional collection agency like yours. Please note that we have attached copies of all relevant invoices, agreements, and communication records for your reference. These documents include: ā Copy of the originainvoi'sāss(sā - Copies of any written correspondence with the debtor ā Details of all attempted communication and collection efforts As per our company policy, we understand that any fees, commissions, or charges related to the collection process will be deducted from the amount collected. We request that your agency adhere to all applicable laws and regulations regarding debt collection, including but not limited to the Fair Debt Collection Practices Act (FD CPA). Kindly confirm the receipt of this referral and provide us with a written agreement outlining your terms and conditions for collection. Additionally, please keep us updated on any progress related to this account. We appreciate your assistance in recovering the overdue payments. Should you require any further information or have any questions, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. Thank you for your prompt attention to this matter. We look forward to your cooperation and successful resolution of this account. Sincerely, [Your Name] [Your Title] [Your Company Name] [Your Contact Information] ------------------------------ Note: The content provided in this sample letter is for informational purposes only and should not be considered legal advice. Use this as a general guideline and consult a legal professional to ensure compliance with local laws and regulations.
Para su conveniencia, debajo del texto en espaƱol le brindamos la versiĆ³n completa de este formulario en inglĆ©s. For your convenience, the complete English version of this form is attached below the Spanish version.