Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
Broward County is a vibrant region located in the southeastern part of Florida, known for its beautiful beaches, diverse communities, and bustling trade show industry. When drafting a lease for the use of exhibit space at a trade show in Broward County, there are several key matters to consider. Here is a detailed checklist to help ensure a comprehensive lease agreement: 1. Identification and Description: Clearly identify the parties involved, including the trade show organizer and the exhibitor. Include their legal names, contact information, and details about the exhibit space, such as dimensions, location, and any special features. 2. Dates and Duration: Specify the start and end dates of the trade show, the duration of the lease, and any setup or breakdown periods. Also, outline any restrictions on access, including move-in and move-out procedures. 3. Rental Fees and Deposits: State the rental fee for the exhibit space, including any additional charges such as utility fees or taxes. Address payment terms, whether upfront, in installments, or upon completion of the event. Discuss any security deposit requirements and the conditions for its refund. 4. Additional Services and Utilities: Outline any additional services provided by the trade show organizer, such as electricity, Wi-Fi, cleaning, or security services. Clearly define responsibilities and costs associated with these services. 5. Insurance and Liability: Specify the insurance requirements for the exhibitor, including general liability coverage, property damage, and worker's compensation. Clarify the extent of the trade show organizer's liability and any indemnification provisions. 6. Exhibit Space Assignment: Detail the process of assigning exhibit spaces, whether through a lottery, first-come-first-served basis, or specific requests. Provide guidelines on space customization, display rules, and restrictions on the use of signage. 7. Marketing and Promotion: Determine the trade show's marketing and advertising responsibilities, including the use of exhibitor's names and logos in promotional materials. Discuss exhibitor obligations, such as promoting the event through their own channels. 8. Compliance with Regulations: Ensure compliance with all local, state, and federal laws, regulations, and health or safety codes. Discuss any permits or licenses required for the trade show and outline responsibilities for obtaining them. 9. Termination and Cancellation: Establish conditions under which either party may terminate the lease agreement or cancel participation in the trade show. Include provisions for refunds or reimbursement, if applicable. 10. Dispute Resolution: Discuss the preferred method for dispute resolution, such as mediation or arbitration, and specify the jurisdiction for any legal actions that may arise. Different types of Broward Florida checklists for drafting leases for the use of exhibit space at a trade show may include variations based on specific venues, the size of the trade show, the type of exhibit space offered (indoor or outdoor), and the inclusion of additional services or amenities.Broward County is a vibrant region located in the southeastern part of Florida, known for its beautiful beaches, diverse communities, and bustling trade show industry. When drafting a lease for the use of exhibit space at a trade show in Broward County, there are several key matters to consider. Here is a detailed checklist to help ensure a comprehensive lease agreement: 1. Identification and Description: Clearly identify the parties involved, including the trade show organizer and the exhibitor. Include their legal names, contact information, and details about the exhibit space, such as dimensions, location, and any special features. 2. Dates and Duration: Specify the start and end dates of the trade show, the duration of the lease, and any setup or breakdown periods. Also, outline any restrictions on access, including move-in and move-out procedures. 3. Rental Fees and Deposits: State the rental fee for the exhibit space, including any additional charges such as utility fees or taxes. Address payment terms, whether upfront, in installments, or upon completion of the event. Discuss any security deposit requirements and the conditions for its refund. 4. Additional Services and Utilities: Outline any additional services provided by the trade show organizer, such as electricity, Wi-Fi, cleaning, or security services. Clearly define responsibilities and costs associated with these services. 5. Insurance and Liability: Specify the insurance requirements for the exhibitor, including general liability coverage, property damage, and worker's compensation. Clarify the extent of the trade show organizer's liability and any indemnification provisions. 6. Exhibit Space Assignment: Detail the process of assigning exhibit spaces, whether through a lottery, first-come-first-served basis, or specific requests. Provide guidelines on space customization, display rules, and restrictions on the use of signage. 7. Marketing and Promotion: Determine the trade show's marketing and advertising responsibilities, including the use of exhibitor's names and logos in promotional materials. Discuss exhibitor obligations, such as promoting the event through their own channels. 8. Compliance with Regulations: Ensure compliance with all local, state, and federal laws, regulations, and health or safety codes. Discuss any permits or licenses required for the trade show and outline responsibilities for obtaining them. 9. Termination and Cancellation: Establish conditions under which either party may terminate the lease agreement or cancel participation in the trade show. Include provisions for refunds or reimbursement, if applicable. 10. Dispute Resolution: Discuss the preferred method for dispute resolution, such as mediation or arbitration, and specify the jurisdiction for any legal actions that may arise. Different types of Broward Florida checklists for drafting leases for the use of exhibit space at a trade show may include variations based on specific venues, the size of the trade show, the type of exhibit space offered (indoor or outdoor), and the inclusion of additional services or amenities.
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
