Fairfax Virginia Ejemplo de carta para directiva: uso de correo electrónico - Sample Letter for Directive - EMail Usage

• Category: Cartas - No Legales - Directrices
• State: Multi-State
• County: Fairfax
• Control #: US-0580LR
• Format: Word

Description

Carta sobre la política de correo electrónico de los empleados. Subject: Directive on Email Usage — Ensuring Effective Communication and Security Measures in Fairfax, Virginia Dear [Employee's Name], We value the importance of efficient communication within our organization while ensuring the security and confidentiality of our data in Fairfax, Virginia. In order to maintain a productive work environment and effectively utilize our email resources, we have established this directive to ensure proper email usage and compliance with company policies. 1. Purpose: The purpose of this directive is to provide guidelines and regulations for the appropriate use of email within our organization, fostering effective communication and protecting sensitive information. By adhering to these guidelines, we can enhance our overall email communication standards and minimize any potential security risks. 2. Scope: This directive applies to all employees, contractors, and any other individuals granted access to company email accounts or systems within Fairfax, Virginia. 3. General Email Guidelines: a. Professional Communication: All email communication should uphold professionalism, clarity, and courtesy. Emails should be concise, to the point, and free from any offensive, discriminatory, or disrespectful language. b. Personal Use: Personal emails should be kept to a minimum, and only during break times. Employees should refrain from using company email for personal matters. c. Sending/Receiving Attachments: Attachments should only be sent when necessary and relevant to the email's purpose. Large files should be compressed or shared via approved file-sharing platforms. d. Proofreading: Emails should be proofread before sending to maintain accuracy and clarity, thus reducing the chance of miscommunication. e. Use of Distribution Lists: Email distribution lists should be utilized appropriately, ensuring that all recipients have a direct or indirect need for the information being shared. 4. Email Content and Security: a. Confidentiality: Employees must exercise caution when sending emails to external parties, especially when discussing sensitive or confidential matters. Encryption and password protection mechanisms should be utilized when required. b. Phishing and Malware: Employees should remain vigilant about potential phishing attempts or suspicious emails. Any unsolicited email attachments or hyperlinks should be avoided and reported to the IT department immediately. c. Unauthorized Access: Unauthorized access to company email accounts is strictly prohibited. Employees should log out when not using their accounts and protect their passwords from being shared or written down. 5. Compliance and Consequences: Failure to comply with this directive may result in disciplinary measures, including written warnings, performance evaluations, and, in severe cases, termination. Repeated violations of email policies may lead to the suspension or revocation of email privileges. We trust that each employee will adhere to these guidelines and contribute to maintaining the effectiveness and security of our email communication. By working together, we can foster a professional and secure work environment in Fairfax, Virginia. Thank you for your cooperation. Sincerely, [Your Name] [Your Position] [Company Name]

Subject: Directive on Email Usage — Ensuring Effective Communication and Security Measures in Fairfax, Virginia Dear [Employee's Name], We value the importance of efficient communication within our organization while ensuring the security and confidentiality of our data in Fairfax, Virginia. In order to maintain a productive work environment and effectively utilize our email resources, we have established this directive to ensure proper email usage and compliance with company policies. 1. Purpose: The purpose of this directive is to provide guidelines and regulations for the appropriate use of email within our organization, fostering effective communication and protecting sensitive information. By adhering to these guidelines, we can enhance our overall email communication standards and minimize any potential security risks. 2. Scope: This directive applies to all employees, contractors, and any other individuals granted access to company email accounts or systems within Fairfax, Virginia. 3. General Email Guidelines: a. Professional Communication: All email communication should uphold professionalism, clarity, and courtesy. Emails should be concise, to the point, and free from any offensive, discriminatory, or disrespectful language. b. Personal Use: Personal emails should be kept to a minimum, and only during break times. Employees should refrain from using company email for personal matters. c. Sending/Receiving Attachments: Attachments should only be sent when necessary and relevant to the email's purpose. Large files should be compressed or shared via approved file-sharing platforms. d. Proofreading: Emails should be proofread before sending to maintain accuracy and clarity, thus reducing the chance of miscommunication. e. Use of Distribution Lists: Email distribution lists should be utilized appropriately, ensuring that all recipients have a direct or indirect need for the information being shared. 4. Email Content and Security: a. Confidentiality: Employees must exercise caution when sending emails to external parties, especially when discussing sensitive or confidential matters. Encryption and password protection mechanisms should be utilized when required. b. Phishing and Malware: Employees should remain vigilant about potential phishing attempts or suspicious emails. Any unsolicited email attachments or hyperlinks should be avoided and reported to the IT department immediately. c. Unauthorized Access: Unauthorized access to company email accounts is strictly prohibited. Employees should log out when not using their accounts and protect their passwords from being shared or written down. 5. Compliance and Consequences: Failure to comply with this directive may result in disciplinary measures, including written warnings, performance evaluations, and, in severe cases, termination. Repeated violations of email policies may lead to the suspension or revocation of email privileges. We trust that each employee will adhere to these guidelines and contribute to maintaining the effectiveness and security of our email communication. By working together, we can foster a professional and secure work environment in Fairfax, Virginia. Thank you for your cooperation. Sincerely, [Your Name] [Your Position] [Company Name]

Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.