This due diligence form entails policies and procedures for the identification, retention, storage, protection and disposal of company records. This Records Retention Policy is intended to ensure that the company's records management policies adhere to customer, legal and business requirements and are conducted in a cost-efficient manner.
Fairfax Virginia Records Retention Policy is a set of guidelines and regulations established by the government to manage the retention of records within the locality. This policy ensures that all records, regardless of format or medium, are properly retained, maintained, and disposed of in compliance with legal requirements, while also considering preservation needs and operational efficiency. The Fairfax County Government follows a comprehensive and well-defined Records Retention Policy to guarantee the proper management and retention of various types of records. Some different types covered by this policy may include: 1. Administrative Records: These are records relating to the administration and management of county departments, covering areas such as correspondence, reports, meeting minutes, policies, and procedures. 2. Financial Records: The policy encompasses financial records, including budgets, audits, payroll records, invoices, receipts, contracts, and other relevant financial documents. 3. Human Resources Records: Records related to employees, such as personnel files, applications, performance evaluations, time cards, leave records, and employee benefits information, form a crucial part of the retention policy. 4. Legal Records: This category includes legal documents such as case files, court orders, lawsuits, claims, permits, deeds, ordinances, licenses, and other legal correspondence. 5. Public Safety Records: Records pertaining to public safety entities, such as police or fire departments, including incident reports, arrest records, accident reports, emergency response plans, and training records, are covered under this policy. 6. Environmental Records: Fairfax Virginia recognizes the importance of preserving records related to the environment, such as environmental permits, assessments, remediation plans, environmental impact studies, and other relevant documents. 7. Planning and Development Records: This category covers records related to land use planning, building permits, zoning applications, development plans, architectural drawings, and related documentation. It is important to note that the Fairfax Virginia Records Retention Policy defines the minimum period for which each type of record should be retained. This ensures that the county adheres to legal and regulatory requirements while facilitating efficient record management. Additionally, the policy outlines the appropriate procedures for the disposal or transfer of records once their retention period concludes. The Fairfax Virginia Records Retention Policy serves as a crucial framework for maintaining the integrity, accessibility, and accountability of records within the county. By following these guidelines and employing sound record keeping practices, Fairfax Virginia is able to ensure the preservation and availability of vital information, safeguard privacy and confidentiality, enhance operational efficiency, and comply with legal and regulatory obligations.Fairfax Virginia Records Retention Policy is a set of guidelines and regulations established by the government to manage the retention of records within the locality. This policy ensures that all records, regardless of format or medium, are properly retained, maintained, and disposed of in compliance with legal requirements, while also considering preservation needs and operational efficiency. The Fairfax County Government follows a comprehensive and well-defined Records Retention Policy to guarantee the proper management and retention of various types of records. Some different types covered by this policy may include: 1. Administrative Records: These are records relating to the administration and management of county departments, covering areas such as correspondence, reports, meeting minutes, policies, and procedures. 2. Financial Records: The policy encompasses financial records, including budgets, audits, payroll records, invoices, receipts, contracts, and other relevant financial documents. 3. Human Resources Records: Records related to employees, such as personnel files, applications, performance evaluations, time cards, leave records, and employee benefits information, form a crucial part of the retention policy. 4. Legal Records: This category includes legal documents such as case files, court orders, lawsuits, claims, permits, deeds, ordinances, licenses, and other legal correspondence. 5. Public Safety Records: Records pertaining to public safety entities, such as police or fire departments, including incident reports, arrest records, accident reports, emergency response plans, and training records, are covered under this policy. 6. Environmental Records: Fairfax Virginia recognizes the importance of preserving records related to the environment, such as environmental permits, assessments, remediation plans, environmental impact studies, and other relevant documents. 7. Planning and Development Records: This category covers records related to land use planning, building permits, zoning applications, development plans, architectural drawings, and related documentation. It is important to note that the Fairfax Virginia Records Retention Policy defines the minimum period for which each type of record should be retained. This ensures that the county adheres to legal and regulatory requirements while facilitating efficient record management. Additionally, the policy outlines the appropriate procedures for the disposal or transfer of records once their retention period concludes. The Fairfax Virginia Records Retention Policy serves as a crucial framework for maintaining the integrity, accessibility, and accountability of records within the county. By following these guidelines and employing sound record keeping practices, Fairfax Virginia is able to ensure the preservation and availability of vital information, safeguard privacy and confidentiality, enhance operational efficiency, and comply with legal and regulatory obligations.
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
