This due diligence form entails policies and procedures for the identification, retention, storage, protection and disposal of company records. This Records Retention Policy is intended to ensure that the company's records management policies adhere to customer, legal and business requirements and are conducted in a cost-efficient manner.
Philadelphia Pennsylvania Records Retention Policy is a comprehensive policy that outlines the guidelines for managing and retaining records in the city of Philadelphia, Pennsylvania. This policy serves as a roadmap for all city departments and agencies to ensure the systematic and efficient retention, storage, and disposition of records in compliance with applicable laws and regulations. The Philadelphia Pennsylvania Records Retention Policy applies to all records generated or received by the city's departments and agencies, regardless of format or media, including paper documents, electronic files, emails, photographs, audiovisual materials, and more. The primary objective of this policy is to establish consistent and transparent practices for record keeping, safeguarding important information, promoting accountability, and reducing the risk of unauthorized access, loss, or destruction of records. By following this policy, the city aims to enhance efficiency in record retrieval, preserve institutional memory, facilitate government transparency, and ensure compliance with legal requirements. Key features of the Philadelphia Pennsylvania Records Retention Policy include: 1. Record Classification: This policy identifies different types of records based on their informational, legal, and historical value to the city. It classifies records into categories such as administrative records, financial records, personnel records, legal records, and more. 2. Record Retention Schedule: The policy includes a comprehensive record retention schedule that specifies the minimum and maximum retention periods for each record category. It outlines the timeline for retaining records, taking into consideration statutory requirements, legal obligations, and historical significance. 3. Access and Security: The policy emphasizes the importance of maintaining the privacy and security of sensitive records. It provides guidelines on access controls, user permissions, encryption, and authentication mechanisms to prevent unauthorized access, loss, or alteration of records. 4. Records Disposition: The policy outlines the protocols for the proper disposal or destruction of records at the end of their retention period. It ensures compliance with legal and regulatory requirements, including the preservation of records with historical or archival value. 5. Record Preservation: This policy addresses the preservation of records with enduring value to the city's history, culture, or legal significance. It identifies procedures for transferring these records to designated archival repositories or preservation facilities. Different types of Philadelphia Pennsylvania Records Retention Policy may include specific policies tailored to individual departments or agencies within the city. For example, there might be separate policies for the Philadelphia Police Department, Philadelphia Department of Health, Philadelphia Department of Finance, etc. These department-specific policies would align with the overarching Philadelphia Pennsylvania Records Retention Policy while addressing unique record keeping requirements inherent to each department's operations.Philadelphia Pennsylvania Records Retention Policy is a comprehensive policy that outlines the guidelines for managing and retaining records in the city of Philadelphia, Pennsylvania. This policy serves as a roadmap for all city departments and agencies to ensure the systematic and efficient retention, storage, and disposition of records in compliance with applicable laws and regulations. The Philadelphia Pennsylvania Records Retention Policy applies to all records generated or received by the city's departments and agencies, regardless of format or media, including paper documents, electronic files, emails, photographs, audiovisual materials, and more. The primary objective of this policy is to establish consistent and transparent practices for record keeping, safeguarding important information, promoting accountability, and reducing the risk of unauthorized access, loss, or destruction of records. By following this policy, the city aims to enhance efficiency in record retrieval, preserve institutional memory, facilitate government transparency, and ensure compliance with legal requirements. Key features of the Philadelphia Pennsylvania Records Retention Policy include: 1. Record Classification: This policy identifies different types of records based on their informational, legal, and historical value to the city. It classifies records into categories such as administrative records, financial records, personnel records, legal records, and more. 2. Record Retention Schedule: The policy includes a comprehensive record retention schedule that specifies the minimum and maximum retention periods for each record category. It outlines the timeline for retaining records, taking into consideration statutory requirements, legal obligations, and historical significance. 3. Access and Security: The policy emphasizes the importance of maintaining the privacy and security of sensitive records. It provides guidelines on access controls, user permissions, encryption, and authentication mechanisms to prevent unauthorized access, loss, or alteration of records. 4. Records Disposition: The policy outlines the protocols for the proper disposal or destruction of records at the end of their retention period. It ensures compliance with legal and regulatory requirements, including the preservation of records with historical or archival value. 5. Record Preservation: This policy addresses the preservation of records with enduring value to the city's history, culture, or legal significance. It identifies procedures for transferring these records to designated archival repositories or preservation facilities. Different types of Philadelphia Pennsylvania Records Retention Policy may include specific policies tailored to individual departments or agencies within the city. For example, there might be separate policies for the Philadelphia Police Department, Philadelphia Department of Health, Philadelphia Department of Finance, etc. These department-specific policies would align with the overarching Philadelphia Pennsylvania Records Retention Policy while addressing unique record keeping requirements inherent to each department's operations.
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
