This due diligence form entails policies and procedures for the identification, retention, storage, protection and disposal of company records. This Records Retention Policy is intended to ensure that the company's records management policies adhere to customer, legal and business requirements and are conducted in a cost-efficient manner.
Suffolk New York's Records Retention Policy is a comprehensive guideline that outlines the management, retention, and disposal procedures for various records within the administrative departments of Suffolk County. The policy ensures compliance with legal requirements, facilitates efficient record keeping, and enhances transparency and accountability. The Suffolk New York Records Retention Policy encompasses various types of records, including but not limited to: 1. Financial Records Retention Policy: The Financial Records Retention Policy specifically deals with financial documents such as budgets, audits, invoices, purchase orders, expense reports, and payroll records. It outlines the duration for which these records are to be retained and the procedures for their disposal after the retention period ends. 2. Personnel Records Retention Policy: The Personnel Records Retention Policy pertains to records related to employees' employment history, benefits, performance evaluations, disciplinary actions, and any other personnel-related information. It highlights the retention periods for different types of personnel records and specifies the guidelines for their secure disposal. 3. Legal Records Retention Policy: The Legal Records Retention Policy focuses on records involved in legal matters, including court documents, legal correspondence, contracts, and litigation files. It provides guidance on how long these records should be retained to meet potential legal obligations and minimize risks. 4. Public Records Retention Policy: The Public Records Retention Policy is specifically designed to address records generated or received by Suffolk County agencies that are considered essential for public access under the New York Freedom of Information Law (FOIL). This policy ensures that the public has reasonable access to certain records while also adhering to specific retention requirements. 5. Administrative Records Retention Policy: The Administrative Records Retention Policy encompasses a broad range of records applicable to administrative functions, such as general correspondence, policies and procedures, meeting minutes, reports, and publications. It outlines retention periods and clearly defines when and how these records may be disposed of. Overall, Suffolk New York's Records Retention Policy provides a framework for the systematic and organized management of records across different departments of the county. It promotes the efficient use of resources, protects sensitive information, ensures legal compliance, and facilitates the retrieval and preservation of historical records.Suffolk New York's Records Retention Policy is a comprehensive guideline that outlines the management, retention, and disposal procedures for various records within the administrative departments of Suffolk County. The policy ensures compliance with legal requirements, facilitates efficient record keeping, and enhances transparency and accountability. The Suffolk New York Records Retention Policy encompasses various types of records, including but not limited to: 1. Financial Records Retention Policy: The Financial Records Retention Policy specifically deals with financial documents such as budgets, audits, invoices, purchase orders, expense reports, and payroll records. It outlines the duration for which these records are to be retained and the procedures for their disposal after the retention period ends. 2. Personnel Records Retention Policy: The Personnel Records Retention Policy pertains to records related to employees' employment history, benefits, performance evaluations, disciplinary actions, and any other personnel-related information. It highlights the retention periods for different types of personnel records and specifies the guidelines for their secure disposal. 3. Legal Records Retention Policy: The Legal Records Retention Policy focuses on records involved in legal matters, including court documents, legal correspondence, contracts, and litigation files. It provides guidance on how long these records should be retained to meet potential legal obligations and minimize risks. 4. Public Records Retention Policy: The Public Records Retention Policy is specifically designed to address records generated or received by Suffolk County agencies that are considered essential for public access under the New York Freedom of Information Law (FOIL). This policy ensures that the public has reasonable access to certain records while also adhering to specific retention requirements. 5. Administrative Records Retention Policy: The Administrative Records Retention Policy encompasses a broad range of records applicable to administrative functions, such as general correspondence, policies and procedures, meeting minutes, reports, and publications. It outlines retention periods and clearly defines when and how these records may be disposed of. Overall, Suffolk New York's Records Retention Policy provides a framework for the systematic and organized management of records across different departments of the county. It promotes the efficient use of resources, protects sensitive information, ensures legal compliance, and facilitates the retrieval and preservation of historical records.
Para su conveniencia, debajo del texto en español le brindamos la versión completa de este formulario en inglés. For your convenience, the complete English version of this form is attached below the Spanish version.
