This is a letter informing Tenant that Landlord has deducted from the deposit the amounts itemized which are amounts either reasonably necessary to remedy default in the payment of rent, to repair damages to the premises caused by tenant, to clean such premises upon termination of the tenancy, or for other reasonable and necessary expenses incurred as the result of the tenant's occupancy.
A security deposit is a payment required by a landlord from a tenant to cover the expenses of any repairs of damages to the premises greater than normal "wear and tear." Everyday usage is normal wear and tear, but excess damage is a debated definition. A security deposit is not the same as rent. It is money that actually belongs to the tenant but is held by the landlord for tenant-caused damages and sometimes past-due rent. Without the agreement of the landlord, a security deposit may not legally be used as the last month's rent.
Laws vary by state, but some states place a limit on the amount of a security deposit that a landlord may charge. Some states also regulate where residential security deposits must be kept and when interest payments on the security deposits must be made to the tenant. State laws also define the time period after the tenant vacates within which the deposit must be returned to the tenant.
There are several types of "Seattle Washington Letter from Landlord to Tenant Returning security deposit less deductions" templates that can be used, depending on the specific circumstances and requirements. However, a general description of such a letter would include the following information: 1. Heading: The letter should start with the landlord's name, address, and contact information, followed by the tenant's name and address. This establishes the formal nature of the communication and ensures that both parties can easily identify each other. 2. Salutation: Begin the letter with a professional salutation, such as "Dear Tenant," or "To whom it may concern," depending on the level of familiarity with the tenant. 3. Opening paragraph: Clearly state the purpose of the letter in a concise and direct manner. Mention that the letter is regarding the return of the tenant's security deposit, and that this letter serves as the required written notice informing them of the deductions made. 4. Body paragraphs: Provide a detailed breakdown of the deductions made from the initial security deposit. Each paragraph should address one specific deduction, including the amount deducted, the reason for the deduction, and any relevant documentation supporting the deduction (such as receipts or invoices). 5. Deposit return: After accounting for all necessary deductions, inform the tenant of the remaining balance that will be returned to them. Clearly state the exact amount being refunded and how it will be paid (e.g., by check or direct deposit). Include any instructions, such as updating the tenant's contact details if necessary to facilitate the refund process. 6. Move-out inspection details: If applicable, mention the outcome of the move-out inspection conducted and provide a brief summary of any outstanding issues identified during the inspection. This is especially useful to establish transparency and communicate any future responsibilities for the tenant. 7. Legal obligations and deadlines: Include a statement reminding the tenant of their rights and obligations under the relevant Seattle Washington Landlord-Tenant Laws and the specific provisions related to security deposit refunds. Include any applicable deadlines for the tenant to assert any disputes or claims. 8. Contact information and closing: Provide the landlord's contact information, including phone number, email address, and mailing address, for any further correspondence or inquiries. End the letter with a professional closing, such as "Sincerely," or "Best regards," followed by the landlord's printed name and signature. Overall, it is important to tailor the specific contents of the letter according to the relevant laws in the Seattle Washington area and to adhere to the terms outlined in the lease agreement signed between the landlord and tenant.
