Get Personnel File Request Form

(Contact at Human Resources Department): I am writing to request a complete copy of my employment records maintained by (employer's name), including my medical file, pursuant to the Personnel Records Review Act (820 ILCS 40/0.01 et seq.). Please provide these documents or a written response within seven business days.

Key Points Be sure to describe the behaviour or situation and the impact it is having. Indicate what you would like to see happen in the future. Note any specific questions you wish to ask. Start with open questions. Ensure you clarify anything you are uncertain of. Document any timeline for improvement that was discussed.

Personnel files are for all records relating to an employee's employment. Texas employers are not legally required to let employees view the contents of the personnel file. Exception: public employees may request copies of their personnel file documents under the Public Information Act.

Florida employers may require employees to request access to their personnel files in writing. Although not required by Florida law, employers should provide a form for employees to use. For a sample request form that employers may customize and use, see Standard Document, Request to Access Personnel File Form (FL).

An employee's request for personnel documents is often an indication that the employee is upset with some action by the employer and may be considering some type of legal action.

Employers must decide whether to provide direct access to a current employee's personnel file or to provide a copy. To the extent the employee is allowed direct access, the employer should be present during the employee's on-site inspection of the personnel record to ensure that no files are altered or removed.

These include documents that contain information such as date of birth, marital status, dependent information, Social Security number, immigration status, national origin, race, gender, religion, sexual orientation and criminal history.

An employee personnel file is an electronic or paper record of a past or current employee's history with their employer. In general, a personnel file contains job-related documents associated with an employee's performance, knowledge, skills, abilities, and behavior.