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Document control refers to the processes a business develops to oversee the creation, review, modification, issuance, distribution and accessibility of their documents. These controls define the way the entire lifecycle of each document is managed from creation through to approval and obsolescence.

Document control is the process of ensuring that organizations realize value from documents without being exposed to unnecessary risks. This can include processes, policy, metadata and toolsets such as document management systems designed to make documents secure, available and useful.

For example, a document number for a procedure document might be “PROC-001,” where “PROC” indicates that it is a procedure document, and “001” is the unique identifier for that specific document. The numbering system should be logical and consistent and meet the organization's needs.

These are the basic steps for creating a document control system for your business. Identify documents. Identify all the documents to be managed within the control system. ... Establish quality standards. ... Name your documents. ... Create revisions procedures. ... Manage access. ... Establish archiving procedures. ... Creation. ... Review.

Examples of controlled documentation in the company Most often they are: company policies, work procedures. guidelines, datasheets, manuals, product documentation.

Simply put, a controlled document is a document that is subject to certain controls to ensure its accuracy and completeness. In order to be considered a controlled document, it must meet certain criteria, such as being approved by a designated authority and having a defined review and update schedule.

Simplistically, a controlled document is a document that must undergo formal review, formal approval, controlled distribution, controlled modification and controlled storage and access. Or, in other words, a controlled document is a document that goes through Document Control processes.

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